Friday, April 6, 2012

Yoe Borough Meeting Minutes - March 6, 2012



YOE, PA 17313

The regular monthly meeting of Yoe Borough Council was held on March 6, 2012

at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA. The meeting was

called to order by President of Council, Sam Snyder at 7:02PM beginning with the

Pledge of Allegiance.

Council Members in Attendance:

Sam Snyder

Seth Noll

Tom Allar

Wendy Coble Tyson

George Howett

Regan Strausbaugh

Others in Attendance:

Sandy Sterner, Secretary-Treasurer

Dana Shearer, Maintenance Supervisor

John Sanford, Mayor

Nicole Ehrhart, Solicitor

Steve Malesker, Engineer


Councilman Snyder asked if everyone had an opportunity to look over the minutes from the prior meeting, any additions or corrections? Councilman Allar said on Page 2, under

Visitors, fifth line down. I did call, but there was on one there . Its actually Mike Ziegler,

Red Lion Rec Association. And then further down in that paragraph, Councilman Allar

said don’t forget to stay in touch with him, again that’s the same thing, Mike Zeigler.

Page 13, under Engineer’s Report, the way I remember it, first paragraph, third line

in that paragraph from the bottom. Mr. Malesker asked have you seen the conservation

clause, I think that was the Corps of Engineers cease and desist order, that Nicole

had not seen. That was what we were talking about because that was what I was

reading before this paragraph. You were going to make copies of it. Nicole had seen

the conservation easement. The only document that we had not sent was the Corps

of Engineers cease and desist order. We aren’t going to change the statement from

you. Mr. Malesker said I don’t know why I would have said I would forward that

to everyone, I don’t have it to forward unless it would just be for Jake, the draft

Minutes(cont.) Page 2

conservation easement. Councilman Allar said the next line it says. Councilman Allar

said Nicole should have a copy of record, again Nicole has the conservation easement,

the only document she doesn’t have concerning this stuff is the cease and desist. I can

put it in Sandy’s bin and have it copied. I just wanted to correct the minutes. Mr. Malesker said okay. Councilman Snyder asked so we want to change that to? Councilman

Allar said I would change that to the Corps of Engineers cease and desist order. I pretty

sure that’s what we were referring to. Councilman Snyder asked any other changes or

corrections? A motion was made by Councilman Noll to accept the minutes with the

noted changes. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said minutes approved.

Councilman Noll said before you go on Sam, would it be appropriate, we kind of talked

about this for a little while with all the reports that come in, like Dana’s report, zoning

officer, pretty much everyone has a copy of these reports, that we just enter them

in as a matter of record. And not read them verbatim, if anyone has some questions they

can, we spend a lot of time reading things, that are right in front of us. That is how

we do it in a lot of other organizations. Councilman Snyder said I don’t have a problem

with that. Councilman Noll said speed things up. Councilman Snyder said if there is

something on the report that you need to identify.


Councilman Snyder said let the record reflect there are no visitors.

Councilman Noll said Patti was unable to make it.

Solicitor’s Report

Executive Session at 7:09PM

Councilman Snyder asked at this time do I have a motion to go into an executive session.

A motion was made by Councilman Noll to go into an executive session at 7:09PM.

The motion was seconded by Councilman Howett. All in favor. Councilman Snyder

said meeting is in recess.

Reconvening the Regular Meeting at 8:04PM/Solicitor’s Report

Councilman Snyder said let the record reflect that we came out of executive session

to discuss legal issues. The first issue: A motion was made by Councilwoman Coble

Tyson to have Dana get a photo of the existing shed for the land use license agreement

and to forward that onto Nicole as exhibit B for the land use license agreement. The motion was seconded by Councilman Allar. All in favor. Councilman Snyder said

motion carried. A motion was made by Councilman Noll for Nicole to work up a

notice to Benchmark to put them on notice exercising our 60 days for termination

Solicitor’s Report(cont.) Page 3

of their contract for breach of contract. The motion was seconded by Councilman Allar.

All in favor. Solicitor Ehrhart said they have sixty days to correct the breach. So basically

they can come up and correct the breach. Councilman Snyder said on the issue with the

Reidel property is there a motion? Councilman Noll made a motion to pursue the Reidel

property for the purpose of purchase and follow through with all the avenues to complete

the deal. Councilman Allar said that we all want to balance our budget, $15,000.00 is

equal to half a mill. Expect the next go around we are going to raise taxes. A lot of other

things going on. Councilman Strausbaugh said I don’t see how we can pass that up, seems like an opportunity. Councilman Allar said remember that when we get to the

budget. Councilman Coble Tyson said free and clear, we still need to do something

The motion was seconded by Councilman Howett. In favor of motion : Councilmen

Snyder and Strausbaugh, Councilwoman Coble Tyson. Opposed: Councilman Allar.

Councilman Snyder said motion carried. Seth, when you talk to Lisa Frey from York

Township, let her know that we are going to purchase. Councilman Noll said we

can sit down and go through everything, hammer out the language. Councilman Snyder

asked at this point do you recommend, that council’s approach, do we want to nail him

down to a sales agreement, whats the next step? Councilman Noll said let me talk to

York Township and find out everything we have to do. Move forward at the next

meeting. Councilman Snyder said can I modify that motion since it was discussed in

executive session, the purchase in question is for the exhibit identified and attached on

the Engineer’s Report for this month, for a purchase price of $6,000.00. The motion

was seconded by Councilman Noll. All in favor. The secretary said until next meeting

you decide where you want the $6,000.00 to come from.

Councilman Snyder said we have a couple of items under Solicitor.

We received back the inter-municipal agreement with York Township for the wetland

mitigation project in York Township. That was reviewed a couple of times. A motion

to sign that agreement by Councilman Noll. The motion was seconded by Councilman

Howett. All in favor. Councilman Snyder said motion carried. Councilman Noll said

I think that is the last piece. Mr. Malesker said we are still waiting on the permit. They

just found out they have to do an E & S plan in addition to the permit.

Councilman Allar said Sandy will be sending to the Corps of Engineers the conservation

easement and I will follow up with Mike Danko. This is for the relief of the cease and

desist order.

Councilman Snyder said there was a request for a contract with Flagger Force in

case Dana needs flaggers. Mr. Shearer said due to requirements from PENN DOT

for flaggers, we need to update the cross walk and stop bars at the signal light.

The markings will be done during the day. We authorized to replace the markings

per the permit. Councilman Snyder said Nicole looked over it, its mostly boiler

plate. A motion was made by Councilwoman Coble Tyson to have Mr. Shearer

Solicitor’s Report(cont.) Page 4

be the representative to sign the agreement on behalf of the borough. The motion

was seconded by Councilman Allar. All in favor. Councilman Snyder said

motion carried. Councilman Noll said does this fall under normal maintenance.

Councilman Allar said for the minutes keep it under a certain amount. Mr.
Shearer said I had a price from D. E. Gemmill to do the work with traffic

control was $1800.00. So we should be able to keep it under $1000.00.

Councilman Snyder said just a FYI under Solicitor. We were contacted by

PMRS there is going to be an update to the pension plan contract that the

borough has with PMRS. That is currently in the process, we filled out

our preliminary information and they will be getting us a resolution/contract

to sign. The secretary said it will be effective April 1, 2012. A motion was

made by Councilman Noll said if approved after reviewed by the solicitor,

then the President of Council to sign the paperwork on behalf of the borough.

The motion was seconded by Councilman Howett. All in favor. Councilman

Snyder said motion carried.

Councilman Snyder said there was discussion at the last month’s meeting

about the borough entertaining the Local Government Records Act, a resolution

would be required for that. I drafted one up, in the event council would be

drafted, with the template Nicole provided. The secretary said the sewer

authority has their own records policy, I am not sure about the fire company.

A motion to resolved Resolution 2012-02 was made by Councilwoman
Coble Tyson. The motion was seconded by Councilman Allar. All in favor.

Councilman Snyder said so be it resolved.

Mr. Shearer said I brought up the subject of 53 N. Church Street, before I sent

a letter I had a conversation with Norm Strenger with Code Administrators.

They were in the process to do the work at 53 N. Church Street, my recent

conversation of yesterday with Norm, the property has been repaired.
Violations are no longer existing. They have not been issued their certificate

of occupancy yet, because the property owner still owes fees to Code

Administrators. As far as Norm is concerned, the property is back up

to standard. I will be sending the letter to the property owner of 53 N.

Church for the property maintenance inspection fees. Councilman Noll

asked that we have a copy of the certificate of occupancy. Mr. Shearer

said I’ll email them tomorrow to get that from Codes. Councilman Noll said

I would like to see that, that paperwork is finalized before you send that

to them. Mr. Shearer said normally they send a copy to zoning. Councilman

Noll said to have a copy here.

Mr. Shearer said another thing quick. Once we complete the action

on the E. Pennsylvania property, I will be in the position of posting that

Solicitor’s Report(cont.) Page 5

no trespassing? Councilman Snyder said we could. Mr. Shearer said

once the quiet title is complete, I know we had some parking issues.

What is going to be our position on the property? Councilman Noll

asked do we have liability on the property if we don’t post it?

I think posting would be appropriate, is there certain language?

Councilman Snyder said wait until its finalized. Mr. Shearer said

it will a regular no trespassing sign.

Councilman Snyder said talking about signs. Question on signage

on the park came into question last month. Mr. Shearer said we

are working on it. Councilman Snyder said the only question I had,

should we say recreational area. Solicitor Ehrhart said I don’t think

it would be matter but I would site the ordinance number that

lists using sunrise and sunset. In addition to. That way if there is

a question of the definition of sunrise and sunset, they have the

ordinance number.

Engineer’s Report

Mr. Malesker said we already touched on the wetland mitigation.

Mr. Malesker asked Councilman Noll if he wanted to touch on the MS-4

stuff. Councilman Noll said I went to the conference and have the paperwork

here. Most notable things are they are going to make us reduce out falls,

and put it in a plan. Make those outcomes, if our ordinances or rules and

regulations don’t currently allow for us to tell people not to do that as

far as storm water is concerned, we are suppose to pass ordinances to allow

us to do so. Discussion continued. Mr.Malesker said next you will be required

to do a Pollution Prevention Plan. Councilman Noll said we have to do

Chesapeake Bay. Mr. Malesker said they touched on inspection of your BMP’s.

We are looking at the yearly inspection of the dams if its good enough.

Councilman Noll asked for a copy of the 13 pages document with EPA

requirements. Mr. Malesker said he can get a copy.

Mr. Malesker said the permit for Church Street and Mason Avenue bridges should

have been received. We can proceed with that work now. Church Street will

be under the bid requirement, we can get three quotes. If you don’t like the

three quotes, you could bid it with Mason Avenue. Will save on some engineering

costs. Use the details sent to DEP as construction set. A motion was made

by Councilman Allar to get three quotes. The motion was seconded by Councilwoman

Coble Tyson. All in favor. Councilman Snyder said motion carried.

Engineer’s Report(cont.) Page 6

Mr. Malesker said I did talk to Ed from FEMA on the work, there is one area between

two of the cross veins where the stream bed has scoured out, initially we were proposing

rip rap to be put in there after the concrete scour protection was underpinned. We had

it from bank to bank. He said they will allow four feet of it. Its like one of those all or

nothing type repairs, if we just put four feet worth, chances are that rip rap will end

up collecting down at the next cross vein, it could become more of an obstruction than

solution. I told him that I would talk to you guys tonight and then pull that out of

there completely. Just don’t do the rip rap as part of the FEMA repairs. Permit

has been submitted, it will be permitted to do that work, maybe if bids come in low,

you may still have some money to do that work, we would have to do that separate

from the FEMA contract. Discussion continued. A motion was made by Councilman Howett to pull out the rip rap part of the FEMA application as noted above. The motion

was seconded by Councilwoman Coble Tyson. All in favor. Councilman Snyder said

motion carried.

Mr. Malesker said I did get a updated price from Yoe Concrete, I’m still waiting on

two other quotes. One thing we talked about with the gabions, they did initially

want us to replace the gabions with gabions, and I said its actually cheaper to use the K

rock. He said if we can show that it will be cheaper to use the K rock than the gabions, then we can allow it. I got Butch to give us another price, and its between $7, 000.00

and $8,000.00 higher to do gabions for gabions instead of using the concrete. It sounds

like they will allow that because its savings for FEMA. A better product and a better

solution. Their cost for everything including the K rock and underpinning is $47,358.00.

I did forward their quote, to Ed from FEMA. FEMA does have a cap for small

projects of $63,900.00. He is putting this through as two separate things, the concrete

scour protection he is considering a mitigation type repair. So that’s a project

by itself that he is going to put through. Its in two categories, one half to one, one half

in the other. The gabions repairs is a different category. He is going to work with us

for the borough. He wants us to give him three quotes. It will still have to go out

for bid. Mayor Sanford said you were going to prepare an estimate for the engineering

cost. Mr. Malesker said in addition for the engineering to pay for that cost, he wants

me to estimate what our fees will be through construction, if we are going to be doing

onsite inspection. He said he doesn’t need that right now, he need the quotes for

the contractors but I am still going to give that to him. He had a copy of that invoice

that was sent. He has the first invoice, he has our cost to date, he will then enter

into the estimate into the final costs. Mayor Sanford said the basin worksheet costs

were $4436.16. I signed off on that. Mr. Malesker said there may a benefit of combining

the projects, two separate contracts. You can put in the spec book, FEMA funds and the

other could be general funds. Discussion continued. Mr. Malesker said advertising would

be paid by FEMA. Mr. Malesker will tie an advertising cost into his engineering cost

so that that part will be covered for FEMA.

Engineer’s Report(cont.) Page 7

Mr. Malesker said Dallastown did approve to add Yoe Borough to their materials and

equipment bid at their last meeting. I thought we would need some type of intermunicipal

agreement, their solicitor, Dave Jones said there is a lot easier ways to do that. He was

going to talk about that more at the next meeting. Councilman Snyder said we

received a letter dated February 14, 2012 that they did approve that. A motion was

made by Councilman Noll to have Yoe Borough reaffirm our choice to go into

joint bidding with Dallastown for equipment and materials. The motion was seconded

by Councilman Allar. All in favor. Councilman Snyder said motion carried. Will

you take that back to them then? Mr .Malesker said yes. And also we are trying

to advertise sometime in late March or early April so we can open bids in May,

then the contract starts in June. So if you know of anything you need, I know

we talked about rip rap at the basin. You can include tonnage of R 6 on there.

Anything else that you know that you need, please leave me know so I can

get it included. Also if you have an specific projects, you can list the projects on there.

To get equipment quotes. Councilman Noll said we sat down and have a list and I’ll email that to you.

Councilman Allar asked on Mason Avenue, the box culvert are you going to totally

replace that or are you going to lift it and reattach that? Mr. Malesker said the void

underneath would be underpinned, the downstream section is leaning a little bit,

tow walls were never put in. We would pump concrete in there until we fill the

void, it would be the same box culvert. Councilman Allar said and then when

you replace the gabions upstream and downstream? Mr. Malesker said just

downstream. Downstream had there is a gabion that stood up on end and a little

piece of concrete wing wall, those gabions are falling out. We can use the K rock for wings there too, a cheaper option. Discussion continued. Councilman Allar asked

what would be your estimate of down time? Mr. Malesker said thirty days to

six weeks. Councilman Allar asked do you think we should notify the home owners

that park, they have to come from Springwood, technically unless they violate the one way. Just an idea. Mr. Malesker said the more notification you give. Mayor

Sanford said you could put notification that the contractor could do that. Mr. Malesker

said Dallastown does a letter and deliver it to whomever impacted by it. Mr. Shearer

said we could bag the signs temporarily.

Councilman Allar asked do you still have separate project numbers? Mr. Malesker

said I was using Reidel items for general services, we didn’t have a project until

tonight. I can open that and call it subdivision. There are separate numbers for

Church, Mason and gabions. Councilman Allar asked if Nicole has a project

number? Solicitor Ehrhart said no I don’t. Councilman Allar said Pete use to

do that, would that be a difficult thing for you to do? Solicitor Ehrhart said

if you tell me to bill something separately I can do that otherwise I think

you are going to end up with a lot of legal things. Councilman Allar said

for financial planning. Pete did it for us. The secretary said she lists each

thing she does, by wording each thing she does. Solicitor Ehrhart said I can

Engineer’s Report(cont.) Page 8

always go back and breakdown my bills if there is a separate item that you

need or something becomes an issue.

Councilman Snyder said we just received in two dam safety notices from DEP.

They just gave in, we gave a copy to Steve. Mr. Malesker said it’s the same

things she has every year. No violations, she noted the erosion by the outfall

structure. Woody vegetation. Concern about the rust on the weir plate. Rodent

burrow somewhere. I didn’t see anything on here that was any kind of surpise.

Councilman Snyder said we received a memorandum from Rick Resh of C. S.

Davidson about 2011 Wastewater flow summaries for Springettsbury. Of

note, Yoe Borough, actual flow for 2011 increased 7.7% to 125,893 gallons.

Total treatment capacity is 137,350 gallons, so we were at 91.66% of our

capacity. Our new five year average is 118,868 gallons up from last year

of 115,142 gallons which is a 3.24% change and that’s because we dropped

off a drier year and picked up a wet year of 2011. We’re probably as long

as what I saw in 5 year averages, what is going to hurt is when 2009 drops off,

if we substitute that for another wet year, that will be a big change. Right now

we have good capacity. Discussion continued.

Councilman Snyder said FYI, we received the quarterly meeting minutes of

the Yoe Borough Sewer Authority, which was held 12/8/11. Of particular note,

because council was discussing this Mill Creek Users agreement, it was

brought up at the sewer authority meeting. At that time, it says there was

discussion of the Mill Creek Users Solicitor meeting, covering subjects, users should consider using a capital reserve due to the interceptor being forty years old, especially

if total replacement of any portion is necessary. There was a discussion of billing

by pipe mile and metering flow rather that using the current EDU’s. They were

talking about another meeting being scheduled for January. Of particular note,

the only reason I’m reading it into the minutes, as of this, Mr. Craley mentioned

that it would not be to our advantage to be billed by pipe mile, it does take an

unanimous agreement to change anything. So just FYI.

Maintenance Report

Councilman Snyder said everybody had an opportunity to look over the maintenance

report, a lot of it was already discussed, is there an item in particular that you need

to discuss.

Mr. Shearer said the one thing on the speed limit signs for Main Street and George,

response to the concerns and comments from last month’s meeting, took a quick

look at that, reviewed that with the publications. There are a couple signs that

Maintenance Report(cont.) Page 9

will need to be updated anyway because they no longer meet reflective requirements.

They make several options available, to increase the conspicuousness of the signs.

To lower costs, they put an orange reflector marker or you can use flags, those

are some of the things we can do. We can consider going up one size larger.

We could add white reflective strips on the post markers. The reduce speed

ahead signs at the borough limits, the new standard is a warning sign, that has

a big arrow on it, has a small speed limit sign on it, similar to the stop head

sign up here at the ballfield. I have one on stock. We can put those up, that

might increase visibility. Probably add about $600.00 to the signs for this year with

the markers, in addition to the work I already anticipated to do with the signs.

I did consider both Main and George to add markers. Whatever you wish.

Councilman Allar asked will you ask Dallastown? Mr. Shearer said they will

come from vendors, they don’t have the blanks, in the long range plan its

going to be cheaper to purchase them. Councilman Allar asked about York

Township? Mr. Shearer said I have plenty of prices and feel comfortable.

A motion was made by Councilman Noll to have Dana to update the signage

as he has noted. The motion was seconded by Councilman Allar. All in favor.

Councilman Snyder said motion carried.

Zoning Officer’s Report

Councilman Noll said there is no zoning officer’s report.

Code Enforcement Officer’s Report

Councilman Noll said we did start this month with a code enforcement officer’s report,

its here on the table if anyone would like to look at it. Did an initial walk through

of the first zone, we are going to get together next Wednesday at 9AM with

Dan Shaw, to talk to her about doing things. Discussion continued. Mayor

Sanford said one thing to bring up to her that a pick up truck that is sitting behind

a residence around East Pennsylvania Avenue. Mr. Shearer said a military green

service truck. Its out of registration. Dan had previously cited for that. It’s a storage

issue there. Councilman Allar said Dan started on the Smith property to follow

up. He needs to explain on the different properties. The brick house was not cited,

it’s the other house.

The secretary said 191 S. Elm Street, when I got the property rental inspection three

units, they paid for three. The sewer authority is only billing for two units, so I contacted

Jan Kreidler, she sent us a letter and Dan Shaw. They will be discussing this at the

meeting next Thursday, questioning back on 5/27/08. They asked for reversal of

Gladys Sheffer’s two units to the zoning hearing board, so it was granted to go back to

three units. No one contacted the sewer authority. Dana came up with a good suggestion,

he said any time you have a zoning hearing application, letters go out to the water

Code Enforcement Officer’s Report(cont.) Page 10

authority and sewer authorities at the time the neighboring properties are notified.

Note was given to Councilman Noll for Mr. Shaw.

Councilman Noll said two of our zoning hearing board people are going to zoning

hearing training. If they do decided to meet to discuss zoning stuff, what does our

ordinance say, if they are meeting without a case, does it have to be a matter of

public record and does it have to be at the borough office? Councilman Snyder

said I think they can meet informally, they aren’t a governing body, they wouldn’t

be meeting to hear a case, they can discuss amongst theirselves what they want

to do. At the next hearing, just say we’re reorganizing. We are going to do this

and this and this. Councilman Noll said anybody from council could be there

when they have the meeting, are we allowed to be at that type of meeting? As

resident? Councilman Snyder said I wouldn’t want council going as council,

but as a resident you could go. At a hearing, council can attend. Councilman

Noll said we said in the letter if they want to have a reorganizational meeting,

we would pay them the $25.00 to do that. What is our criteria? The secretary

said they need to let me know when and who was there. Councilman Snyder

said if they want a council person there for guidance, its an informal thing.

Councilman Noll said they could sign in so we have a record. The secretary

asked if they asked the questions you are asking for them, at the recent training.

Councilman Noll said I don’t think that specific question. Maybe they would

want to get someone aside and ask them. Councilman Allar suggested PSAB.

Emergency Management Report

Councilman Snyder said we went over the FEMA information.

Mayor Sanford said the next quarterly meeting is April 11, 2012.

Mayor’s Report

Mayor Sanford said my report is distributed to you.

Mayor Sanford said the secretary had questioned something on the police report that

indicated Lombard Street, in Dallastown. That was just a credit card that was dropped

off on Lombard Street.

Mayor Sanford said I talked about the speed limit sign, there is no place to set that up.

Councilman Noll said we have noticed that there has been a lot of activity at the park.

Forty to fifty cars were parked even past the alleys, especially at dusk. Councilman

Strausbaugh said I hadn’t noticed. Mayor Sanford said in the last two weeks there

was half days for seniors. Councilman Noll said to call in to 911 is that the best.

Mayor’s Report(cont.) Page 11

Mayor Sanford said yes, call in. Councilman Noll asked are we at the point, that

the police department is comfortable with our ordinance as far as we know.

Councilman Snyder said they were notified February 10th, directly to Chief

Gross, a copy of the ordinance was sent, also mentioning again about parking

tickets. So at that point, the only thing we have an issue on, is waiting on

the signage, I’m sure they wouldn’t want to site anyone without the proper


Councilman Allar asked, John, did you say you spoke to the police about speed

signs on Main Street? Mayor Sanford said I spoke to them about placement of

those speed signs on Main Street, unless we put it on the porch I don’t know

where else to put it. Councilman Allar said there were several things discussed

last month. Mayor Sanford said that was the result of my conversation. Councilman

Allar said the machine that says the speed, and will have it recorded. What about

additional speed traps? Mayor Sanford said I talked to them about it, and there

is really no place to set it up there. They have one device that they can use.

Councilman Allar said we know they’ve done it before. Mayor Sanford

said on Main Street up by my house, but not in your area. Councilman Allar

said well even up by your house, if its on Main Street, people don’t know

where its going to be. Mayor Sanford said I was concentrating on your house.

Discussion continued. Councilman Snyder said in the police report can they

highlight the months when they do speed enforcement, that way you have

record, for PENN DOT. Since we didn’t cut our PPU’s, we can say to people,

this one thing that by not cutting it, we have the capability of doing this

type of enforcement. Discussion continued. Councilman Allar asked about

the official criteria for how many miles over the speed limit is used?

Mayor Sanford said I’ll have to get an interpretation on that, I don’t know if its by officer? Councilman Allar said the officers I talked to, the officer has the

discretion, some are doing ten some are doing twelve some are doing fifteen.

If there is an official policy then let’s stick to it and make it as small as we

can take it. Councilman Snyder said I remember state law being eleven miles

over, if they are using VASCAR. Its six miles over you are using radar. Discussion

continued. The secretary said it shows the code and states how many miles over

on the check remittance from the District Justice. Councilman Snyder said they

sometimes plea that down.

Secretary’s Report

A motion was made by Councilman Allar to appoint Dennis Grove to the

Yoe Borough Sewer Authority with a term expiring 3/7/2017. The motion was

seconded by Councilman Noll. All in favor. Councilman Snyder said so be it


Secretary’s Report(cont.) Page 12

The secretary said the tentative figures for the 2011 basin maintenance costs, the total

cost $19338.71. So that means that Dallastown’s part is $6446.23, York Township’s

part is $6446.24. The FEMA application was not applied for any of this cost for

the dredging from the Tropical Storm Lee storm.

The secretary said I got a quote from Keystate Publishers for the codification. Because

of the large storm water ordinance adopted January 3, 2012, there are still quoting

$15.00 a page, but they are saying a maximum of $1680.00 because of the

large ordinance. I wanted to find out if you wanted to go through with it.

The secretary said we got a subscription to the Yoe Ambulance club, $50.00 for

one to five people. Do you want a subscription for here? Mr. Shearer said he

will talk to Ted on that, for his recommendation.

The secretary said a representation letter needs to be signed by the Council

President, so please stop down.

The secretary said for the record, I may have to transfer money out of long term

savings, general fund to pay the bills for this month and for audit purposes.

Councilman Noll asked is that because of the way they are distributing the taxes?

The secretary said right now it depends on the rental inspection fees to come in and

the tax collector has been away for almost eight weeks, I never gone that long

without tax monies. I just wanted to make you aware. You may see it on the

financial reports for the first quarter.

Councilman Allar said you will be billing approximately $6400.00 to the other

municipalities for the dam maintenance, do you know how that compares

to last year? The secretary said it’s an approximate $5100.00 per municipality increase.

I have talked to Connie Stokes, I understand Elizabeth was made aware. Councilman

Allar said the main reason we are doing the dredging for the time since the project

was completed about twenty three months prior. Have a reason for the increase. The

secretary will give them a breakdown, I will get that out within the next week.

Councilman Snyder said we received notice from Stan Saylor, they are having a

storm water meeting on March 29, 2012 from 6 to 8PM at the Lower Windsor

Township Municipal Building, doors open at 5:30PM.

Councilman Snyder said a letter was sent out to Mr. and Mrs. Shertzer concerning

105-107 E. Pennsylvania Avenue, about pushing the stuff down into the creek.

Make a mental note, Seth, you can use that for MS-4.

Councilman Snyder said the letter was sent on February 8th, to Mike Waugh as

indicated at the last council meeting, saying we support the idea of property

Secretary’s Report(cont.) Page 13

tax reduction.

The secretary said on March 26, 2012 the office will be closed.

Unfinished Business

There was no unfinished business.

New Business

Mr. Shearer said the fire company has reserved the park, June 15, 16, and 17th

for the sportman raffle fundraiser. Gail had questioned with the contract as

far as the fee. Normally we took care of that. Councilman Snyder said we

paid her, her fee. Mr. Shearer said she wanted that approval and she wanted

to make sure her fee is paid. Discussion continued. A motion was made

to pay Gail Koller her fee, for the one event and then have the fire company

be responsible for locking up and everything and to have no fee charged

to the fire company for the rental by Councilwoman Coble Tyson. The

motion was seconded by Councilman Allar. All in favor. Councilman

Snyder said motion carried. Mr. Shearer will inform Mrs. Koller.

Councilman Snyder said Barry had sent this on for our consideration.

He wants the borough to send a letter to Governor Corbett asking to

re-evaluate cutting the Keystone fund, they are cutting it totally out

of the budget. He has a draft letter to send. Its grant money for parks.

A motion was made by Councilman Noll to send the letter. The motion

was seconded by Councilman Strausbaugh. All in favor. Councilman

Snyder said motion carried. The secretary said I don’t know where to

send it, he will have to get an address. Councilman Snyder said shoot

him an email, saying we approved it, where do you want to send it.

Payment of Bills

Councilman Snyder asked everyone have an opportunity to look over

the bill list. One additional bill: Media One: $124.80. A motion

was made by Councilman Howett to pay the bills as listed with the

additional bill. The motion was seconded by Councilman Noll.

All in favor. Councilman Snyder said motion carried.

The secretary noted a fifteen percent increase in the water bill.

Councilman Strausbaugh said the training for new council persons was

well worth it.

Adjournment Page 14

A motion was made by Councilman Strausbaugh to adjourn the meeting

at 10:05PM. The motion was seconded by Councilman Snyder. All in