YOE BOROUGH PG. 1
150 NORTH MAPLE STREET
YOE, PA 17313
The regular monthly meeting of Yoe Borough Council was held on March 6, 2012
at the Yoe Borough Municipal Building, 150 N. Maple Street, Yoe, PA. The meeting was
called to order by President of Council, Sam Snyder at 7:02PM beginning with the
Pledge of Allegiance.
Council Members in Attendance:
Sam Snyder
Seth Noll
Tom Allar
Wendy Coble Tyson
George Howett
Regan Strausbaugh
Others in Attendance:
Sandy Sterner, Secretary-Treasurer
Dana Shearer, Maintenance Supervisor
John Sanford, Mayor
Nicole Ehrhart, Solicitor
Steve Malesker, Engineer
Minutes
Councilman Snyder asked if everyone had an opportunity to look over the minutes from the prior meeting, any additions or corrections? Councilman Allar said on Page 2, under
Visitors, fifth line down. I did call, but there was on one there . Its actually Mike Ziegler,
Red Lion Rec Association. And then further down in that paragraph, Councilman Allar
said don’t forget to stay in touch with him, again that’s the same thing, Mike Zeigler.
Page 13, under Engineer’s Report, the way I remember it, first paragraph, third line
in that paragraph from the bottom. Mr. Malesker asked have you seen the conservation
clause, I think that was the Corps of Engineers cease and desist order, that Nicole
had not seen. That was what we were talking about because that was what I was
reading before this paragraph. You were going to make copies of it. Nicole had seen
the conservation easement. The only document that we had not sent was the Corps
of Engineers cease and desist order. We aren’t going to change the statement from
you. Mr. Malesker said I don’t know why I would have said I would forward that
to everyone, I don’t have it to forward unless it would just be for Jake, the draft
Minutes(cont.) Page 2
conservation easement. Councilman Allar said the next line it says. Councilman Allar
said Nicole should have a copy of record, again Nicole has the conservation easement,
the only document she doesn’t have concerning this stuff is the cease and desist. I can
put it in Sandy’s bin and have it copied. I just wanted to correct the minutes. Mr. Malesker said okay. Councilman Snyder asked so we want to change that to? Councilman
Allar said I would change that to the Corps of Engineers cease and desist order. I pretty
sure that’s what we were referring to. Councilman Snyder asked any other changes or
corrections? A motion was made by Councilman Noll to accept the minutes with the
noted changes. The motion was seconded by Councilman Howett. All in favor. Councilman Snyder said minutes approved.
Councilman Noll said before you go on Sam, would it be appropriate, we kind of talked
about this for a little while with all the reports that come in, like Dana’s report, zoning
officer, pretty much everyone has a copy of these reports, that we just enter them
in as a matter of record. And not read them verbatim, if anyone has some questions they
can, we spend a lot of time reading things, that are right in front of us. That is how
we do it in a lot of other organizations. Councilman Snyder said I don’t have a problem
with that. Councilman Noll said speed things up. Councilman Snyder said if there is
something on the report that you need to identify.
Visitors
Councilman Snyder said let the record reflect there are no visitors.
Councilman Noll said Patti was unable to make it.
Solicitor’s Report
Executive Session at 7:09PM
Councilman Snyder asked at this time do I have a motion to go into an executive session.
A motion was made by Councilman Noll to go into an executive session at 7:09PM.
The motion was seconded by Councilman Howett. All in favor. Councilman Snyder
said meeting is in recess.
Reconvening the Regular Meeting at 8:04PM/Solicitor’s Report
Councilman Snyder said let the record reflect that we came out of executive session
to discuss legal issues. The first issue: A motion was made by Councilwoman Coble
Tyson to have Dana get a photo of the existing shed for the land use license agreement
and to forward that onto Nicole as exhibit B for the land use license agreement. The motion was seconded by Councilman Allar. All in favor. Councilman Snyder said
motion carried. A motion was made by Councilman Noll for Nicole to work up a
notice to Benchmark to put them on notice exercising our 60 days for termination
Solicitor’s Report(cont.) Page 3
of their contract for breach of contract. The motion was seconded by Councilman Allar.
All in favor. Solicitor Ehrhart said they have sixty days to correct the breach. So basically
they can come up and correct the breach. Councilman Snyder said on the issue with the
Reidel property is there a motion? Councilman Noll made a motion to pursue the Reidel
property for the purpose of purchase and follow through with all the avenues to complete
the deal. Councilman Allar said that we all want to balance our budget, $15,000.00 is
equal to half a mill. Expect the next go around we are going to raise taxes. A lot of other
things going on. Councilman Strausbaugh said I don’t see how we can pass that up, seems like an opportunity. Councilman Allar said remember that when we get to the
budget. Councilman Coble Tyson said free and clear, we still need to do something
The motion was seconded by Councilman Howett. In favor of motion : Councilmen
Snyder and Strausbaugh, Councilwoman Coble Tyson. Opposed: Councilman Allar.
Councilman Snyder said motion carried. Seth, when you talk to Lisa Frey from York
Township, let her know that we are going to purchase. Councilman Noll said we
can sit down and go through everything, hammer out the language. Councilman Snyder
asked at this point do you recommend, that council’s approach, do we want to nail him
down to a sales agreement, whats the next step? Councilman Noll said let me talk to
York Township and find out everything we have to do. Move forward at the next
meeting. Councilman Snyder said can I modify that motion since it was discussed in
executive session, the purchase in question is for the exhibit identified and attached on
the Engineer’s Report for this month, for a purchase price of $6,000.00. The motion
was seconded by Councilman Noll. All in favor. The secretary said until next meeting
you decide where you want the $6,000.00 to come from.
Councilman Snyder said we have a couple of items under Solicitor.
We received back the inter-municipal agreement with York Township for the wetland
mitigation project in York Township. That was reviewed a couple of times. A motion
to sign that agreement by Councilman Noll. The motion was seconded by Councilman
Howett. All in favor. Councilman Snyder said motion carried. Councilman Noll said
I think that is the last piece. Mr. Malesker said we are still waiting on the permit. They
just found out they have to do an E & S plan in addition to the permit.
Councilman Allar said Sandy will be sending to the Corps of Engineers the conservation
easement and I will follow up with Mike Danko. This is for the relief of the cease and
desist order.
Councilman Snyder said there was a request for a contract with Flagger Force in
case Dana needs flaggers. Mr. Shearer said due to requirements from PENN DOT
for flaggers, we need to update the cross walk and stop bars at the signal light.
The markings will be done during the day. We authorized to replace the markings
per the permit. Councilman Snyder said Nicole looked over it, its mostly boiler
plate. A motion was made by Councilwoman Coble Tyson to have Mr. Shearer
Solicitor’s Report(cont.) Page 4
be the representative to sign the agreement on behalf of the borough. The motion
was seconded by Councilman Allar. All in favor. Councilman Snyder said
motion carried. Councilman Noll said does this fall under normal maintenance.
Councilman Allar said for the minutes keep it under a certain amount. Mr.
Shearer said I had a price from D. E. Gemmill to do the work with traffic
control was $1800.00. So we should be able to keep it under $1000.00.
Councilman Snyder said just a FYI under Solicitor. We were contacted by
PMRS there is going to be an update to the pension plan contract that the
borough has with PMRS. That is currently in the process, we filled out
our preliminary information and they will be getting us a resolution/contract
to sign. The secretary said it will be effective April 1, 2012. A motion was
made by Councilman Noll said if approved after reviewed by the solicitor,
then the President of Council to sign the paperwork on behalf of the borough.
The motion was seconded by Councilman Howett. All in favor. Councilman
Snyder said motion carried.
Councilman Snyder said there was discussion at the last month’s meeting
about the borough entertaining the Local Government Records Act, a resolution
would be required for that. I drafted one up, in the event council would be
drafted, with the template Nicole provided. The secretary said the sewer
authority has their own records policy, I am not sure about the fire company.
A motion to resolved Resolution 2012-02 was made by Councilwoman
Coble Tyson. The motion was seconded by Councilman Allar. All in favor.
Councilman Snyder said so be it resolved.
Mr. Shearer said I brought up the subject of 53 N. Church Street, before I sent
a letter I had a conversation with Norm Strenger with Code Administrators.
They were in the process to do the work at 53 N. Church Street, my recent
conversation of yesterday with Norm, the property has been repaired.
Violations are no longer existing. They have not been issued their certificate
of occupancy yet, because the property owner still owes fees to Code
Administrators. As far as Norm is concerned, the property is back up
to standard. I will be sending the letter to the property owner of 53 N.
Church for the property maintenance inspection fees. Councilman Noll
asked that we have a copy of the certificate of occupancy. Mr. Shearer
said I’ll email them tomorrow to get that from Codes. Councilman Noll said
I would like to see that, that paperwork is finalized before you send that
to them. Mr. Shearer said normally they send a copy to zoning. Councilman
Noll said to have a copy here.
Mr. Shearer said another thing quick. Once we complete the action
on the E. Pennsylvania property, I will be in the position of posting that
Solicitor’s Report(cont.) Page 5
no trespassing? Councilman Snyder said we could. Mr. Shearer said
once the quiet title is complete, I know we had some parking issues.
What is going to be our position on the property? Councilman Noll
asked do we have liability on the property if we don’t post it?
I think posting would be appropriate, is there certain language?
Councilman Snyder said wait until its finalized. Mr. Shearer said
it will a regular no trespassing sign.
Councilman Snyder said talking about signs. Question on signage
on the park came into question last month. Mr. Shearer said we
are working on it. Councilman Snyder said the only question I had,
should we say recreational area. Solicitor Ehrhart said I don’t think
it would be matter but I would site the ordinance number that
lists using sunrise and sunset. In addition to. That way if there is
a question of the definition of sunrise and sunset, they have the
ordinance number.
Engineer’s Report
Mr. Malesker said we already touched on the wetland mitigation.
Mr. Malesker asked Councilman Noll if he wanted to touch on the MS-4
stuff. Councilman Noll said I went to the conference and have the paperwork
here. Most notable things are they are going to make us reduce out falls,
and put it in a plan. Make those outcomes, if our ordinances or rules and
regulations don’t currently allow for us to tell people not to do that as
far as storm water is concerned, we are suppose to pass ordinances to allow
us to do so. Discussion continued. Mr.Malesker said next you will be required
to do a Pollution Prevention Plan. Councilman Noll said we have to do
Chesapeake Bay. Mr. Malesker said they touched on inspection of your BMP’s.
We are looking at the yearly inspection of the dams if its good enough.
Councilman Noll asked for a copy of the 13 pages document with EPA
requirements. Mr. Malesker said he can get a copy.
Mr. Malesker said the permit for Church Street and Mason Avenue bridges should
have been received. We can proceed with that work now. Church Street will
be under the bid requirement, we can get three quotes. If you don’t like the
three quotes, you could bid it with Mason Avenue. Will save on some engineering
costs. Use the details sent to DEP as construction set. A motion was made
by Councilman Allar to get three quotes. The motion was seconded by Councilwoman
Coble Tyson. All in favor. Councilman Snyder said motion carried.
Engineer’s Report(cont.) Page 6
Mr. Malesker said I did talk to Ed from FEMA on the work, there is one area between
two of the cross veins where the stream bed has scoured out, initially we were proposing
rip rap to be put in there after the concrete scour protection was underpinned. We had
it from bank to bank. He said they will allow four feet of it. Its like one of those all or
nothing type repairs, if we just put four feet worth, chances are that rip rap will end
up collecting down at the next cross vein, it could become more of an obstruction than
solution. I told him that I would talk to you guys tonight and then pull that out of
there completely. Just don’t do the rip rap as part of the FEMA repairs. Permit
has been submitted, it will be permitted to do that work, maybe if bids come in low,
you may still have some money to do that work, we would have to do that separate
from the FEMA contract. Discussion continued. A motion was made by Councilman Howett to pull out the rip rap part of the FEMA application as noted above. The motion
was seconded by Councilwoman Coble Tyson. All in favor. Councilman Snyder said
motion carried.
Mr. Malesker said I did get a updated price from Yoe Concrete, I’m still waiting on
two other quotes. One thing we talked about with the gabions, they did initially
want us to replace the gabions with gabions, and I said its actually cheaper to use the K
rock. He said if we can show that it will be cheaper to use the K rock than the gabions, then we can allow it. I got Butch to give us another price, and its between $7, 000.00
and $8,000.00 higher to do gabions for gabions instead of using the concrete. It sounds
like they will allow that because its savings for FEMA. A better product and a better
solution. Their cost for everything including the K rock and underpinning is $47,358.00.
I did forward their quote, to Ed from FEMA. FEMA does have a cap for small
projects of $63,900.00. He is putting this through as two separate things, the concrete
scour protection he is considering a mitigation type repair. So that’s a project
by itself that he is going to put through. Its in two categories, one half to one, one half
in the other. The gabions repairs is a different category. He is going to work with us
for the borough. He wants us to give him three quotes. It will still have to go out
for bid. Mayor Sanford said you were going to prepare an estimate for the engineering
cost. Mr. Malesker said in addition for the engineering to pay for that cost, he wants
me to estimate what our fees will be through construction, if we are going to be doing
onsite inspection. He said he doesn’t need that right now, he need the quotes for
the contractors but I am still going to give that to him. He had a copy of that invoice
that was sent. He has the first invoice, he has our cost to date, he will then enter
into the estimate into the final costs. Mayor Sanford said the basin worksheet costs
were $4436.16. I signed off on that. Mr. Malesker said there may a benefit of combining
the projects, two separate contracts. You can put in the spec book, FEMA funds and the
other could be general funds. Discussion continued. Mr. Malesker said advertising would
be paid by FEMA. Mr. Malesker will tie an advertising cost into his engineering cost
so that that part will be covered for FEMA.
Engineer’s Report(cont.) Page 7
Mr. Malesker said Dallastown did approve to add Yoe Borough to their materials and
equipment bid at their last meeting. I thought we would need some type of intermunicipal
agreement, their solicitor, Dave Jones said there is a lot easier ways to do that. He was
going to talk about that more at the next meeting. Councilman Snyder said we
received a letter dated February 14, 2012 that they did approve that. A motion was
made by Councilman Noll to have Yoe Borough reaffirm our choice to go into
joint bidding with Dallastown for equipment and materials. The motion was seconded
by Councilman Allar. All in favor. Councilman Snyder said motion carried. Will
you take that back to them then? Mr .Malesker said yes. And also we are trying
to advertise sometime in late March or early April so we can open bids in May,
then the contract starts in June. So if you know of anything you need, I know
we talked about rip rap at the basin. You can include tonnage of R 6 on there.
Anything else that you know that you need, please leave me know so I can
get it included. Also if you have an specific projects, you can list the projects on there.
To get equipment quotes. Councilman Noll said we sat down and have a list and I’ll email that to you.
Councilman Allar asked on Mason Avenue, the box culvert are you going to totally
replace that or are you going to lift it and reattach that? Mr. Malesker said the void
underneath would be underpinned, the downstream section is leaning a little bit,
tow walls were never put in. We would pump concrete in there until we fill the
void, it would be the same box culvert. Councilman Allar said and then when
you replace the gabions upstream and downstream? Mr. Malesker said just
downstream. Downstream had there is a gabion that stood up on end and a little
piece of concrete wing wall, those gabions are falling out. We can use the K rock for wings there too, a cheaper option. Discussion continued. Councilman Allar asked
what would be your estimate of down time? Mr. Malesker said thirty days to
six weeks. Councilman Allar asked do you think we should notify the home owners
that park, they have to come from Springwood, technically unless they violate the one way. Just an idea. Mr. Malesker said the more notification you give. Mayor
Sanford said you could put notification that the contractor could do that. Mr. Malesker
said Dallastown does a letter and deliver it to whomever impacted by it. Mr. Shearer
said we could bag the signs temporarily.
Councilman Allar asked do you still have separate project numbers? Mr. Malesker
said I was using Reidel items for general services, we didn’t have a project until
tonight. I can open that and call it subdivision. There are separate numbers for
Church, Mason and gabions. Councilman Allar asked if Nicole has a project
number? Solicitor Ehrhart said no I don’t. Councilman Allar said Pete use to
do that, would that be a difficult thing for you to do? Solicitor Ehrhart said
if you tell me to bill something separately I can do that otherwise I think
you are going to end up with a lot of legal things. Councilman Allar said
for financial planning. Pete did it for us. The secretary said she lists each
thing she does, by wording each thing she does. Solicitor Ehrhart said I can
Engineer’s Report(cont.) Page 8
always go back and breakdown my bills if there is a separate item that you
need or something becomes an issue.
Councilman Snyder said we just received in two dam safety notices from DEP.
They just gave in, we gave a copy to Steve. Mr. Malesker said it’s the same
things she has every year. No violations, she noted the erosion by the outfall
structure. Woody vegetation. Concern about the rust on the weir plate. Rodent
burrow somewhere. I didn’t see anything on here that was any kind of surpise.
Councilman Snyder said we received a memorandum from Rick Resh of C. S.
Davidson about 2011 Wastewater flow summaries for Springettsbury. Of
note, Yoe Borough, actual flow for 2011 increased 7.7% to 125,893 gallons.
Total treatment capacity is 137,350 gallons, so we were at 91.66% of our
capacity. Our new five year average is 118,868 gallons up from last year
of 115,142 gallons which is a 3.24% change and that’s because we dropped
off a drier year and picked up a wet year of 2011. We’re probably as long
as what I saw in 5 year averages, what is going to hurt is when 2009 drops off,
if we substitute that for another wet year, that will be a big change. Right now
we have good capacity. Discussion continued.
Councilman Snyder said FYI, we received the quarterly meeting minutes of
the Yoe Borough Sewer Authority, which was held 12/8/11. Of particular note,
because council was discussing this Mill Creek Users agreement, it was
brought up at the sewer authority meeting. At that time, it says there was
discussion of the Mill Creek Users Solicitor meeting, covering subjects, users should consider using a capital reserve due to the interceptor being forty years old, especially
if total replacement of any portion is necessary. There was a discussion of billing
by pipe mile and metering flow rather that using the current EDU’s. They were
talking about another meeting being scheduled for January. Of particular note,
the only reason I’m reading it into the minutes, as of this, Mr. Craley mentioned
that it would not be to our advantage to be billed by pipe mile, it does take an
unanimous agreement to change anything. So just FYI.
Maintenance Report
Councilman Snyder said everybody had an opportunity to look over the maintenance
report, a lot of it was already discussed, is there an item in particular that you need
to discuss.
Mr. Shearer said the one thing on the speed limit signs for Main Street and George,
response to the concerns and comments from last month’s meeting, took a quick
look at that, reviewed that with the publications. There are a couple signs that
Maintenance Report(cont.) Page 9
will need to be updated anyway because they no longer meet reflective requirements.
They make several options available, to increase the conspicuousness of the signs.
To lower costs, they put an orange reflector marker or you can use flags, those
are some of the things we can do. We can consider going up one size larger.
We could add white reflective strips on the post markers. The reduce speed
ahead signs at the borough limits, the new standard is a warning sign, that has
a big arrow on it, has a small speed limit sign on it, similar to the stop head
sign up here at the ballfield. I have one on stock. We can put those up, that
might increase visibility. Probably add about $600.00 to the signs for this year with
the markers, in addition to the work I already anticipated to do with the signs.
I did consider both Main and George to add markers. Whatever you wish.
Councilman Allar asked will you ask Dallastown? Mr. Shearer said they will
come from vendors, they don’t have the blanks, in the long range plan its
going to be cheaper to purchase them. Councilman Allar asked about York
Township? Mr. Shearer said I have plenty of prices and feel comfortable.
A motion was made by Councilman Noll to have Dana to update the signage
as he has noted. The motion was seconded by Councilman Allar. All in favor.
Councilman Snyder said motion carried.
Zoning Officer’s Report
Councilman Noll said there is no zoning officer’s report.
Code Enforcement Officer’s Report
Councilman Noll said we did start this month with a code enforcement officer’s report,
its here on the table if anyone would like to look at it. Did an initial walk through
of the first zone, we are going to get together next Wednesday at 9AM with
Dan Shaw, to talk to her about doing things. Discussion continued. Mayor
Sanford said one thing to bring up to her that a pick up truck that is sitting behind
a residence around East Pennsylvania Avenue. Mr. Shearer said a military green
service truck. Its out of registration. Dan had previously cited for that. It’s a storage
issue there. Councilman Allar said Dan started on the Smith property to follow
up. He needs to explain on the different properties. The brick house was not cited,
it’s the other house.
The secretary said 191 S. Elm Street, when I got the property rental inspection three
units, they paid for three. The sewer authority is only billing for two units, so I contacted
Jan Kreidler, she sent us a letter and Dan Shaw. They will be discussing this at the
meeting next Thursday, questioning back on 5/27/08. They asked for reversal of
Gladys Sheffer’s two units to the zoning hearing board, so it was granted to go back to
three units. No one contacted the sewer authority. Dana came up with a good suggestion,
he said any time you have a zoning hearing application, letters go out to the water
Code Enforcement Officer’s Report(cont.) Page 10
authority and sewer authorities at the time the neighboring properties are notified.
Note was given to Councilman Noll for Mr. Shaw.
Councilman Noll said two of our zoning hearing board people are going to zoning
hearing training. If they do decided to meet to discuss zoning stuff, what does our
ordinance say, if they are meeting without a case, does it have to be a matter of
public record and does it have to be at the borough office? Councilman Snyder
said I think they can meet informally, they aren’t a governing body, they wouldn’t
be meeting to hear a case, they can discuss amongst theirselves what they want
to do. At the next hearing, just say we’re reorganizing. We are going to do this
and this and this. Councilman Noll said anybody from council could be there
when they have the meeting, are we allowed to be at that type of meeting? As
resident? Councilman Snyder said I wouldn’t want council going as council,
but as a resident you could go. At a hearing, council can attend. Councilman
Noll said we said in the letter if they want to have a reorganizational meeting,
we would pay them the $25.00 to do that. What is our criteria? The secretary
said they need to let me know when and who was there. Councilman Snyder
said if they want a council person there for guidance, its an informal thing.
Councilman Noll said they could sign in so we have a record. The secretary
asked if they asked the questions you are asking for them, at the recent training.
Councilman Noll said I don’t think that specific question. Maybe they would
want to get someone aside and ask them. Councilman Allar suggested PSAB.
Emergency Management Report
Councilman Snyder said we went over the FEMA information.
Mayor Sanford said the next quarterly meeting is April 11, 2012.
Mayor’s Report
Mayor Sanford said my report is distributed to you.
Mayor Sanford said the secretary had questioned something on the police report that
indicated Lombard Street, in Dallastown. That was just a credit card that was dropped
off on Lombard Street.
Mayor Sanford said I talked about the speed limit sign, there is no place to set that up.
Councilman Noll said we have noticed that there has been a lot of activity at the park.
Forty to fifty cars were parked even past the alleys, especially at dusk. Councilman
Strausbaugh said I hadn’t noticed. Mayor Sanford said in the last two weeks there
was half days for seniors. Councilman Noll said to call in to 911 is that the best.
Mayor’s Report(cont.) Page 11
Mayor Sanford said yes, call in. Councilman Noll asked are we at the point, that
the police department is comfortable with our ordinance as far as we know.
Councilman Snyder said they were notified February 10th, directly to Chief
Gross, a copy of the ordinance was sent, also mentioning again about parking
tickets. So at that point, the only thing we have an issue on, is waiting on
the signage, I’m sure they wouldn’t want to site anyone without the proper
signage.
Councilman Allar asked, John, did you say you spoke to the police about speed
signs on Main Street? Mayor Sanford said I spoke to them about placement of
those speed signs on Main Street, unless we put it on the porch I don’t know
where else to put it. Councilman Allar said there were several things discussed
last month. Mayor Sanford said that was the result of my conversation. Councilman
Allar said the machine that says the speed, and will have it recorded. What about
additional speed traps? Mayor Sanford said I talked to them about it, and there
is really no place to set it up there. They have one device that they can use.
Councilman Allar said we know they’ve done it before. Mayor Sanford
said on Main Street up by my house, but not in your area. Councilman Allar
said well even up by your house, if its on Main Street, people don’t know
where its going to be. Mayor Sanford said I was concentrating on your house.
Discussion continued. Councilman Snyder said in the police report can they
highlight the months when they do speed enforcement, that way you have
record, for PENN DOT. Since we didn’t cut our PPU’s, we can say to people,
this one thing that by not cutting it, we have the capability of doing this
type of enforcement. Discussion continued. Councilman Allar asked about
the official criteria for how many miles over the speed limit is used?
Mayor Sanford said I’ll have to get an interpretation on that, I don’t know if its by officer? Councilman Allar said the officers I talked to, the officer has the
discretion, some are doing ten some are doing twelve some are doing fifteen.
If there is an official policy then let’s stick to it and make it as small as we
can take it. Councilman Snyder said I remember state law being eleven miles
over, if they are using VASCAR. Its six miles over you are using radar. Discussion
continued. The secretary said it shows the code and states how many miles over
on the check remittance from the District Justice. Councilman Snyder said they
sometimes plea that down.
Secretary’s Report
A motion was made by Councilman Allar to appoint Dennis Grove to the
Yoe Borough Sewer Authority with a term expiring 3/7/2017. The motion was
seconded by Councilman Noll. All in favor. Councilman Snyder said so be it
appointed.
Secretary’s Report(cont.) Page 12
The secretary said the tentative figures for the 2011 basin maintenance costs, the total
cost $19338.71. So that means that Dallastown’s part is $6446.23, York Township’s
part is $6446.24. The FEMA application was not applied for any of this cost for
the dredging from the Tropical Storm Lee storm.
The secretary said I got a quote from Keystate Publishers for the codification. Because
of the large storm water ordinance adopted January 3, 2012, there are still quoting
$15.00 a page, but they are saying a maximum of $1680.00 because of the
large ordinance. I wanted to find out if you wanted to go through with it.
The secretary said we got a subscription to the Yoe Ambulance club, $50.00 for
one to five people. Do you want a subscription for here? Mr. Shearer said he
will talk to Ted on that, for his recommendation.
The secretary said a representation letter needs to be signed by the Council
President, so please stop down.
The secretary said for the record, I may have to transfer money out of long term
savings, general fund to pay the bills for this month and for audit purposes.
Councilman Noll asked is that because of the way they are distributing the taxes?
The secretary said right now it depends on the rental inspection fees to come in and
the tax collector has been away for almost eight weeks, I never gone that long
without tax monies. I just wanted to make you aware. You may see it on the
financial reports for the first quarter.
Councilman Allar said you will be billing approximately $6400.00 to the other
municipalities for the dam maintenance, do you know how that compares
to last year? The secretary said it’s an approximate $5100.00 per municipality increase.
I have talked to Connie Stokes, I understand Elizabeth was made aware. Councilman
Allar said the main reason we are doing the dredging for the time since the project
was completed about twenty three months prior. Have a reason for the increase. The
secretary will give them a breakdown, I will get that out within the next week.
Councilman Snyder said we received notice from Stan Saylor, they are having a
storm water meeting on March 29, 2012 from 6 to 8PM at the Lower Windsor
Township Municipal Building, doors open at 5:30PM.
Councilman Snyder said a letter was sent out to Mr. and Mrs. Shertzer concerning
105-107 E. Pennsylvania Avenue, about pushing the stuff down into the creek.
Make a mental note, Seth, you can use that for MS-4.
Councilman Snyder said the letter was sent on February 8th, to Mike Waugh as
indicated at the last council meeting, saying we support the idea of property
Secretary’s Report(cont.) Page 13
tax reduction.
The secretary said on March 26, 2012 the office will be closed.
Unfinished Business
There was no unfinished business.
New Business
Mr. Shearer said the fire company has reserved the park, June 15, 16, and 17th
for the sportman raffle fundraiser. Gail had questioned with the contract as
far as the fee. Normally we took care of that. Councilman Snyder said we
paid her, her fee. Mr. Shearer said she wanted that approval and she wanted
to make sure her fee is paid. Discussion continued. A motion was made
to pay Gail Koller her fee, for the one event and then have the fire company
be responsible for locking up and everything and to have no fee charged
to the fire company for the rental by Councilwoman Coble Tyson. The
motion was seconded by Councilman Allar. All in favor. Councilman
Snyder said motion carried. Mr. Shearer will inform Mrs. Koller.
Councilman Snyder said Barry had sent this on for our consideration.
He wants the borough to send a letter to Governor Corbett asking to
re-evaluate cutting the Keystone fund, they are cutting it totally out
of the budget. He has a draft letter to send. Its grant money for parks.
A motion was made by Councilman Noll to send the letter. The motion
was seconded by Councilman Strausbaugh. All in favor. Councilman
Snyder said motion carried. The secretary said I don’t know where to
send it, he will have to get an address. Councilman Snyder said shoot
him an email, saying we approved it, where do you want to send it.
Payment of Bills
Councilman Snyder asked everyone have an opportunity to look over
the bill list. One additional bill: Media One: $124.80. A motion
was made by Councilman Howett to pay the bills as listed with the
additional bill. The motion was seconded by Councilman Noll.
All in favor. Councilman Snyder said motion carried.
The secretary noted a fifteen percent increase in the water bill.
Councilman Strausbaugh said the training for new council persons was
well worth it.
Adjournment Page 14
A motion was made by Councilman Strausbaugh to adjourn the meeting
at 10:05PM. The motion was seconded by Councilman Snyder. All in
favor.
