Tuesday, April 13, 2010

Yoe Borough Minutes - March 2, 2010



YOE, PA 17313

The regular monthly meeting of Yoe Borough Council was held on March 2, 2010 at the Yoe Borough Municipal Building, 150 North Maple Street, Yoe, PA. The meeting was called to order by Council President Samuel Snyder at 7:02PM followed by the Pledge

of Allegiance.

Council Members in Attendance:

Sam Snyder

Seth Noll

Barry Myers

Tom Allar

George Howett

Dave Naylor

Wendy Coble-Tyson

Others in attendance:

Sandy Sterner,Secretary-Treasurer Dustin Claycomb,Resident

Dana Shearer, Maintenance Fred Olafsson, Resident

John Sanford, Mayor

Steve Malesker,Engineer

Pete Solymos, Solicitor

Ted Hake, Yoe Ambulance

Stacy Blessing, Resident


Councilman Snyder asked did everybody have an opportunity to look over the minutes from the prior meeting? Any additions or corrections? Councilman Allar said Sam I have

one, Page 39, fourth line from the top. It says in addition if it gets worse, to legally purchase guns and ammo. Actually it should read, and in addition if it couldn’t get worse,

illegal guns and ammo. I went back and reread the comments. Councilman Naylor asked

that was a comment on? Councilman Allar said that was the survey. You left for the

snow, so I read some of the comments from the citizens. Councilman Snyder asked

any other additions or corrections? A motion was made by Councilman Howett to accept

the meeting minutes from February 2, 2010 with the noted corrections. The motion was

seconded by Councilman Myers. All in favor. Councilman Snyder said minutes accepted.


Councilman Snyder said first on the agenda we have Mr. Hake from Yoe Ambulance.

Mr. Hake said I’m here to give the annual report. I won’t go through the entire annual

report. Copies were put into your mailboxes a couple weeks ago. I did prepare a Yoe

Visitors(cont.) Page 2

Borough supplement, specific to the Borough of Yoe for 2009. There were 89 dispatches

in the Borough of Yoe. 60% of the calls in the borough required Advanced Life Support.

We handled 83 of those calls from the Yoe Borough station and 6 from our Spry station.

When we handle a call from our Spry Station, all our units from Yoe as well as Red Lion

are tied up in other calls. On the second page is Yoe Borough Medical category, are the

types of emergencies that occurred, we handled in the borough. Your top three are

traffic accidents, sick person and breathing problem. With a call volume of 89, one or two

people can affect those categories. A pretty typical breakdown. Our response time liability report we look at Class I or Class 2 calls only. Those are the calls that we respond to siren, where as the Class 3 calls, no sirens. While we track the response time

on the Class 3 calls, the critical calls, we report on the liability report, it takes a quite

a while to get to other municipalities. For the calls dispatched for emergency there

were 65, average response time from the time the pager went off until we are in front

of the residence/business is 3.8 minutes in the Borough of Yoe. Minimum response is zero minutes, obviously that is someone who walked into the station said I have chest

pain, whatever. That is how you have the zero minutes response time. The maximum time was 14 minutes, we go back and check that call and that was a call in which

Red Lion was out, we were at the hospital and Spry was out so. So we had Springettsbury come from Market Street. But again, that is clearly a limited situation. The standard deviation is 3. 1 minutes and the median response time is 3.0 minutes. I think we’re

much better, to put into perspective our average response time for Windsor Township

is 25 minutes. Being somewhat rural municipalities, there isn’t access to highways.

I’m going to touch on a few things, in the large annual report. We handled 4,024

911 calls, 10% increase over the previous year. We did have a number of capital

purchases in 2009, the biggest one being the parcel of land on Course Road, near

the intersection of Leaders Heights and South Queen Street. Our plan is to build

there in five to nine years. We still will maintain 24 hour presence in Yoe Borough.

Yoe Borough would become our satellite station and Course Road would be our

headquarters. In 2008, we had four ambulances. We looked at some data in 2008.

And we had our neighbors cover 500 of our calls, because we were already on a

call. So at the beginning of 09, we put a second truck on at the Yoe Borough station.

We always owned it, simply staffed it from 6AM to 6PM. As the result of that

we handled another 510 calls, didn’t have to have someone else cover that. Its

been successful and we continue to operate that second truck, Monday through

Friday, 6AM through 6PM. The other big item, which doesn’t affect Yoe Borough

so much, was the transition of our ambulance in Spry to a paramedic ambulance.

And actually, if you notice here, it’s a little different experience that it was back

in 06, the management changed at York Hospital changed and they ended up

deciding that was the best thing for us, to service York Township, back up.

We have a whole new relationship with York Hospital now. In fact we have

their EMT students from EMS academy intern with us. Big change from June

of 06 when they were fighting us tooth and nail not to have paramedic service.

The other big thing that we did internally, you’ve seen us grow a lot in the last

Visitors(cont.) Page 3

four or five years, the Board of Directors took on strategic planning, developed a

three year plan. $5,000.00 a year, to help guide the board, help guide the staff.

And that is plan to guide. In summary, as the communities we serve change and

grow, our biggest challenge today is having endless funds to support the demands

for services. With healthcare reform, we are kind of holding our breath here,

it could be really good for us, it could be really bad for us. Depends on what the

end product looks like, what degree it pays us for our services. I wanted to mention

we had no issues with the lease employee, that’s been smooth going. I submitted

the grant application for the wetland relocation for Mill Creek and I have no response

from them that there were any problems or further problems from me. So hopefully

that grant is approved and we can approve that area, the flooding can directly impact

our borough. Mr. Malesker said thanks for doing that by the way. Mr. Hake said

sure, I’m it worked out that we had the correct tax status. Councilman Allar said

thanks for doing it in such a timely matter. Mr. Hake said it was time sensitive and

they made that clear. We’ve done some unique things here with the leased employee.

It doesn’t occur every year, but it made sense to do it, because it directly impacts us.

Glad to entertain any questions from the supplement or the annual report. Thank you,

thanks for your support.

Councilman Snyder said next on the agenda we have Dustin Claycomb. I’m here

to complain about the lights that you installed at the park. I live at 74 E. Pennsylvania,

the backside of the park. They directly shine down. I was wondering if there could

be an alternate solution. Possibly redirection of the lights, for the amount of the hours

that there on. Councilman Snyder said interestingly enough, that was going to be

brought up tonight in our engineer’s report. Because we have seen issues with ourselves,

we’re trying to get an idea of what is going to be the best remedy to fix that situation.

Whether its changing the lights, changing different bulbs out, putting them on timers,

we are looking into that. Mr. Claycomb said okay sounds good. Also I think another

point to think about is they are on all night. Come summer time I’m afraid its going

to attract people. Councilman Snyder said okay, any other visitor that would like to

be recognized. I was here, with the same complaint he has. The secretary asked

what is your name? Fred Olafsson, 81 E.Pennsylvania Avenue.

Councilman Snyder said if there are no other visitors that would like to be recognized.

Councilman Allar said there is.

Stacy Blessing, 123 E. Pennsylvania Avenue. I am interested in helping the community,

to help produce a local newsletter. I know you had a good newsletter, its important

for the community. The gentleman that use to do the newsletter is no longer interested

in doing it. So I would like to help to continue that. I recently spoke to Tom and Sandy,

and want to thank them for their level of help. I also spoke to a lot of residents and

surveyed and I found out that a newsletter containing more topics of interest, than

what we did put out. I want to find out tonight you’re level of interest, it’s an opportunity

Visitors(cont.) Page 4

for both of us. I don’t want to go into depth, maybe there is a better time whatever. I would like to tell you my role to coordinate, to get it started and completed. To start

with, to get information by pre established deadlines. Have a publish date. Would

you like to see some of my topics of interest? I was thinking twice a year, spring/summer,

fall/winter. To do a spring/summer issue, that’s coming up. Possibly, a deadline for

your information I need to have, to have it emailed or sent, around March 22. May 4th would be the council meeting, I could have a final draft, but a draft could be by the

April council meeting. I would recommend that ARD delivers it, so we can save

money on postage. So you can see, in the corner would be a letter from our mayor,

John Sanford, whatever he would wish to include. Some of the topics, from the

tri borough comprehensive plan. Councilman Allar asked John, are there little blurps

from the police department. I saw in Dallastown, they put it. Councilman Naylor said

I was wondering about some kind of police report, what they’re doing here, so the

citizens could know, if the police are doing something or. Councilman Allar said

we’ll have to deal with printing costs. I think Stacy is working on that. I don’t know

what that report would be, so, we would pay more money for more pages. We

would have to see what John comes up with. Ms.Blessing said I can go over some things,

everything is subject to change. We can follow up. Neil Shaffer said he’s told me that

he will have an article depending on how much space we have. Councilman Myers asked

is this is something that you’re going to have it printed, front and back page. Because I

know when you start making those things, because we do it at work. May be limited to

four pages, six pages. Ms. Blessing said I did get quite a few estimates, I did find a

guy in Dallastown, RC Printing, he prints Dallastown Legion and Elks Club. He was the

best cost that local, York County. Councilman Allar said two things I’m not seeing here,

one is zoning, and one is maintenance. Ms. Blessing said zoning. The secretary said

you have when do you need a building permit, and Dan Shaw ordinance trash from

Dan Shaw. Councilman Allar said you are in touch with Dan and he’s going to give

the issues that come up most of the time. Same with Dana. Ms. Blessing said with

the printing cost, doing two a year, 500 folded, finished but printed on one big

piece of paper. Four pages, depending on weight, 500, $170.00 to $180.00. 6 pages

would be $235.00 to $260.00. These are white paper with black ink. For colored

paper with black ink, 4 page would be $185.00, 6 page would be $265.00. For full

color, four page is $280.00. Just something to think about. Get some ideas, some

eye grabbers. Councilman Naylor said the color, is that for colored paper? Ms.

Blessing said yes, colored paper whatever you decided. The secretary said that is

cheaper than Nefra. Ms. Blessing said and this guy has offered to help me with

some of the layout. Councilman Allar said these are some other ideas that Stacy

had. Don’t worry about what’s down here, these are eye grabbers. Ms. Blessing

said this is an example. You can make it look it a lot nicer, dropping in pictures.

Councilman Noll asked when we did this before, did we have someone else print

it, its been a number of years. The secretary said we had someone like Nefra print

it and then we paid the postage, which is 44 cents now. Solicitor Solymos said could

I make a suggestion, merchants within the borough would be happy to advertise.

Visitors(cont.) Page 5

And I would pledge $50.00 right now from my firm. Ads in like, a business card

or something like that. I don’t think it would take long to walk around, to have

all your costs covered, all your mail covered. And maybe something like an

appreciation dinner. Depending on how many you got. I see so many of these,

the Victory Club, the Hawks, the all have the advertising section. Things on there.

Of course a lot of business here, to put in a small ad. Frankly would be embarrassed

to tell you no. Councilman Naylor said even the surrounding communities would

help. Solicitor Solymos said I was just thinking then you could go for six colored

pages more than enough to do it. Ms. Blessing said that’s about it, I just wanted to

that way you have it, and to show that I have interest in the community and try to

show that. I think it would be good. Councilman Myers said thank you. Councilman Allar said I think we have two decisions to make, one is the timeline for the publication

date. When the deadline is for the orders to come in. Did everyone hear that? We

are looking at sometime early May for publication. Councilman Naylor said that

gives us a few months to get it together. Councilman Myers said she has it as April 1.

Councilman Allar said she’ll bring it back at the May meeting, we’ll take another cut

at it, just to make sure it says what everyone wants to say. And then she’ll have a week

or so, to edit and get it printed. So we’ll looking at somewhere in the second week of

May or something like that. But we want the input because she has to play around with

this thing, drop dead date for the input would be what April. So again, inside of a month

to get the input in, I think that is pretty doable. Councilman Noll asked do we have to

do by resolution that we wish to do a newsletter and that she would request that she

could be in that position. Solicitor Solymos said a motion. Councilman Snyder said

we would need to earmark the money for, for the first couple. Councilman Noll said

with that, see how it goes, first one be black and white, see how things work out.

Councilman Allar said if I could modify that, based on Pete’s idea, we may be able

to do a few more pages even on the first one. As a minimum we could allocate let’s

say three hundred dollars, we don’t know about advertising, it may or may not come

through but three hundred dollars, would cover four pages if we go that way. If we

more advertising and so forth, we could do say six pages and wouldn’t cost any more

money. But I think Sandy needs to have a record of it, so Stacy is free to negotiate

with the printer, and start getting a printing schedule and so forth. A motion was made

by Councilman Allar that we do have a publication of the newsletter and that we

allocate up to three hundred dollars at this point. Councilman Naylor said we can

modify it. Councilman Noll asked do we have a line item in the budget for it, Sandy?

The secretary said it will come out of Secretary printing, that is where your ads for

your ordinance go into too. That is the account number that it will be in, because I don’t

have a line item just for the newsletter. I’ll just put it into printing/advertising. Councilman Allar said she may not spend $300.00. Councilman Snyder said we should

earmark something. The motion was seconded by Councilman Naylor. All in favor.

Councilman Snyder said motion carried. For the record I do appreciate you coming forward like this, volunteering. One thing you will notice, especially in a smaller

municipality, if someone has a project that they take on. If they take on a project

Visitors(cont.) Page 6

like this and they’re really passionate about it, you will see more of a success. They

actually see a vision of what they want, you can mold it the way you want, it becomes

something really unique and special. The problem we had before, it became a job for

an individual to do, to try to put out, and it just didn’t work. It became a job. Here

with your vision and foresight, and definitely with your enthusiasm, I think its going

to do well. Solicitor Solymos said your printer will tell you how to break out,

½ page, ¼ page, 1/8 of page ads, we do it at the office all the time. Every newsletter

that comes out that comes out of every high school, every junior high school, every

drum major club they set that up. Councilman Noll said the only concern I had, is

with the advertising, just how do organizations set this up, with money. I just don’t

want any one to get in trouble with this thing, set certain sizes advertising for

certain money. I think advertising great thing, I just want to make sure we have

some parameters, so we know. Solicitor Solymos said you need size parameters,

I limited to a hundred dollars. I don’t think you need that much, like a ¼ page ad.

The only clear thing, this is not for profit, and goes back into general fund municipal

purposes. Councilman Allar said Seth may be referring to how the money flows.

You are going to have Stacy handle the money. The secretary said the checks would

be made out to Yoe Borough. Solicitor Solymos said yes the checks would be made

out to Yoe Borough. Councilman Snyder said and she can open up another account

for income, coming in for the newsletter. The secretary said I don’t see a lot of

problem with it, you’re going to get a lot of business cards. They just hand you

a business cards, if you get 6 or 8 business cards for even $25.00, you have two

hundred bucks. Councilman Snyder said thank you. Councilman Naylor said if

you put pictures in, even a picture of the memorial down here. Councilman Allar

said I was thinking of the park. We are also working, to the Red Lion Business

Association, Ryan Sanders. We are going to put in the research, for an insert, they

are willing to do one for each borough. We can put pictures in, we can put

fire company events, I didn’t talk to Ted so he may have something too. Anything

that is going on in town. And even business in the town and the history. We can

one whole section for free. We have to work it out. Councilman Noll said where

can we give the information to? I don’t see it. Ms. Blessing said if you would bring

down to the borough for now, I am not comfortable giving out my email. Councilman

Noll said does Sandy have your email. The secretary said I can forward it to you.

Mayor Sanford asked does Sandy have your phone. Ms. Blessing said yes. Councilman

Snyder said okay, any other visitors that would like to be recognized? If not, since

we do have some visitors that were interested in the details with the park, since we

have to go into an executive session anyways, I’d like to move that part of the engineering report up to now.

Engineer’s Report(cont.) Page 7

Park Mr. Malesker said did you mark the actual area? Mr. Shearer said its

Lights pretty close to what is actually on there. I made a mark on that. The

red lights are the lights off that pole, and the direction they face. The

ones that shine down on Pennsylvania Avenue. Councilman Noll said

we have a couple options, been floating some things back and forth

through email as far as the lights are concerned, we can either put

them on a timer, photocell on, timer off at ten or eleven o’clock, whatever

we believe is our time. We can turn some of them on, and not let all

of them on. Did you get any chance to get anything back on any of that

stuff? Mr. Shearer said when I talked to George Brockmyer, who was

the electrician. I called George and seems how he installed it. I thought

we would start with him, he knows what he did. What George had asked

was that, we decide what we want to do, before he gives any type of

pricing. Talked about, I said about timers, for certain lights that we

want to stay on. That may cause a change in the pricing because we

would have to rewire. Councilman Noll said the cheapest way to do it

now would be to have a photocell on and timer off for all the lights.

Because everything is on a continuous circuit if not, additional

circuits which if it runs, they’ll expensive. Councilman Noll said

what do we, I saw something about $200.00 a month that we’ve been

paying for electric. The secretary said that was the first bill for the

park lights, that I felt comfortable to say, that the lights made the costs

go up. Mr. Shearer said that was the month of January into February’s

bill. The secretary said we don’t have budgeted either, we do not have

$2400.00 budgeted for utilities at the park. Mr. Shearer said that would

be your second largest month besides December because of the long

days, that will be over the winter time. If we do set them on a timer,

there again we can adjust that, we can adjust it in the winter months,

when we’re not renting the park, that they go off maybe a little sooner.

But if we sent that timer back in the summer months for the rentals,

they won’t go on until later anyways because it is the summer.

Councilman Noll said besides the lights, did we ever get the cameras,

do we, haven’t put anything with a light out for the cameras. Mr. Shearer

said I still have to get the cameras put in. We didn’t change anything,

we need to re-establish that. Councilman Noll said so if you do that,

we will have cameras at the same place we did before. Mr. Shearer

said right. The only thing that would improve, would be the built in

eyes for the camera. The ones that ends, over the bbq pit, those

under the pavilion, both of those have motion detector lights. Which

are operable. Back side does not have a light, that one, and will

always be, in the dark. The only one, that light, would give us any

advantage, would be the very front. That’s only one light, out of

the three light pole, that is in the very center that shines towards that

Engineer’s Report(cont.) Page 8

building. Everything else covers the play area and the old parking area.

We did have, what we eliminated before was the light that we had

for dusk to dawn to do that, one at the very top of the hill almost where

the dumpster sits, right at the edge of the parking area. One right there.

There’s one right next to, on the upper side, of the ice cream stand/

maintenance shed area. And there’s one on the lower side of that, in

between the bathroom and the maintenance shed. But generally those

three lights did affect the operation of the cameras. They did not

provide that much more distant light for anything there security wise.

Councilman Snyder asked is there any kind of bulb we can put in there

like we changed all the bulbs in the street lights that we could keep

on throughout the entire night for security purposes, but wouldn’t be

costing two hundred bucks? Councilman Allar said is there anyway

to work both into this, I see three issues here. Even if we have it on

at night, for security, it doesn’t solve the problem of the people trying

to sleep on Pennsylvania Avenue. It’s not also saying its not money,

when you have the lights on, at least, we can work out, when the

park is not rented. When you have it on at night, its not being used.

If someone is up there, and the lights are on, that’s a signal to the

police, to go up there. Because someone is up there possibly doing

something, that they shouldn’t be doing. If the lights are on all the time,

you can put them on a timer and put them on at ten o’clock, but

they’re on all the time, that doesn’t tell anyone what’s going on. Mayor

Sanford said to answer your question, it depends on the wattage and what

kind of bulbs are in. Mr. Shearer said they are 400 watt metal ha-lite.

I don’t think that they’re going to be very conducive to a motion detector.

Mayor Sanford said no, we have the same situation out at the school.

Its not feasible, cost of the timers are only like $400.00. Councilman

Allar said I’m trying to solve the citizens problem and also keep our

lights up there. Councilman Myers said you might have a problem with

a motion detector if you think, with the trees. We have that at work right

around our shop, the lights are on and off and on and off. We found it,

that it didn’t work. We tried to adjust it further down in front of the

building, you know, something would go by and the lights would go on.

I like the motion detector but didn’t work for us. Councilman Allar said

what about the businesses, they use them themselves, in parking lots,

something similar. Councilman Noll said the wattage is too much and

they way a metal ha-lite works, to warm up. You need a low voltage,

low wattage. Councilman Allar said is it a combination, with the light

bulbs. Councilman Noll said with that type of fixture, you don’t have

much lead way with the bulb itself, its not like your house where you

can put in a sixty watt where a hundred watt went. Councilman Naylor

said at the very least I’d like to see that they move the direction.

Councilman Noll said they do have cut offs that you put on them.

Visitors(cont.) Page 9

Basically an eyebrow shaped, the problem with that is they work

great on flats, when you get a hill that is cut off, everyone is down hill

so. Councilman Snyder said what if you look at timers, figuring in

the winter time, the park’s closed at dusk. You don’t have rentals in

the winter time, so theoretically at seven o’clock at night when its

already dark, you could have those lights on. Look at for security

purposes, look more so to the building where the cameras are, cause

they are still on motion detector, they come on then. If we need to

add an extra light or two there, to catch someone milling around the

building, we could. With the access of the timers then, we could

change them from summer months to stay on until like one o’clock

at night if its rented out. And if they’re on, from cause its not

getting dark until like nine o’clock at night it shouldn’t be an issue

with residents because now they’re leaves on the trees so. I mean

really at that point, all we’re giving up is the security and that,

we need too. From what I’m hearing, you can’t make these lights

work, the lights wouldn’t even be on. Councilman Allar said well

that’s in the winter time, three or four months, five at the most,

you’re still going to have them on. Councilman Snyder said for

about three hours or so. The problem is with the rentals, a lot of

times you have rentals until midnight or one o’clock in the morning.

I don’t think. Councilman Myers said I thought we had a deadline

at midnight. Councilman Snyder said we never put a deadline on but

we said we were strictly enforcing the noise ordinance. Councilman

Allar said the park rental coordinator has keys to the building, if

the timer needs to be set, if she knows. Councilman Snyder said it

depends on how easy it is, how idiot proof you make it. Councilman

Myers said you have to do some research, some are digital. Councilman

Noll said the ones we use, you set the time. The other option is put

a switch there, work them off the breaker, if the person is there and they

want the lights on, then they can put the lights on. So that’s you’re other

option, at the timer you just put a switch there, you don’t have them on

during the winter when its dark. Councilman Myers said I guess my

question is, do we want to have the lights on for a certain time in the

summer time, do we want to say that at a certain time the park is closed?

That’s one question. We don’t want change that okay. My next question

is, if we looking for security reasons, there are some cheaper versions,

we can go with lights on the side of building concept, maybe with some

kind of sensor location down, and it might work. Councilman Noll said

what we’re doing at some of our condo complexes is, we go with fifty

dollar light fixtures and a two headed GE flood watt with motion sensor,

they are easy to hook up, put one or two around the building, camera

catch what you want, then put a light switch in, if people want the lights

Visitors(cont.) Page 10

on, they put them on, if they want them off. Councilman Allar asked

what watt are these lights now? Councilman Noll said they’re 400 watts.

Councilman Myers said 400, they’re going to suck some use, my personal

thoughts, we don’t need to have those lights on unless there is a rental

up there, I would sooner see us have security lighting around the building

that is functional, that would work and then when we have our rental,

obviously we have the lights on. Councilman Snyder said and then if they

have the availability to hit the switch, that’s solve that. Councilman Noll

said and then you don’t have to worry about setting the timer, you’ll

spend more time, you’ll have one person who will have to dedicate

themselves to the timer. Councilman Snyder said exactly. Okay. It

would be a cheaper fix than what we’re spending. Okay then do I have

motion then for Dana to contact appropriate electrical company,

whomever you worked, like we discussed have the flood lights on

motion detectors put around the building where appropriate, because

we don’t want to discuss location, and have the entire outside system

put on a switch. Councilman Myers said Dana, if you going to get

prices from an electrician is that what you’re going to do. Mr. Shearer

said I’m planning on bringing George back. Councilman Myers said

I realize for the timers but for the security lights beside the building.

Mr. Shearer said that’s not necessarily something that I have to get

him per say to do, I can get a price from him and a price from Smith.

Councilman Myers said that’s what I was thinking, we had some

installed at work, we used Cougar Electric, they were actually pretty

reasonable. Mr. Olafsson asked do you need a licensed electrician to

bid it out? Councilman Myers said we don’t have to bid it out. Mr.

Olafsson said you get them, and I’ll put them up for you, I’m a member

of the IBW Local 229 Union Hall of Electricians. I’ll put the motion

up for you, I’ll save you some, if you buy the material, give me a date

and time when I can go up and work on it . Councilman Myers said

there you go. Mr. Shearer said you let me know when you have

availability, we’ll go up there and figure out what I need to buy and

I’ll buy it. A motion was made by Councilwoman Coble-Tyson for

Dana to go and buy what he needs to get that done. The motion was

seconded by Councilman Howett. All in favor. Councilman Snyder said

motion carried.

Solicitor’s Report

Bowser Solicitor Solymos said the Bowser briefs are ready and will be filed

Case and they have thirty days to respond.

Solicitor’s Report(cont.) Page 11

Abel Solicitor Solymos said with regard to the Abel, I think you are all

Construction are aware that recently came up, I think the engineer will go into

more detail in his report. Discussing this matter with Steve, we

thought sending a letter out to Mr. Abel, telling him we thought

he was wrong, for the position he was taking which was to up

his contract price lets say for around for argument purposes,

$25,000.00. Mr. Malesker said to start with it was $50,000.00,

it was 25 additional materials. Solicitor Solymos said we told Mr.

Abel that we thought the contract was open for 120 days, that

120 days does not elapse until next week. Under the circumstances

we wanted to go through with the contract but if he didn’t to give

us $5000.00 and he could go. You have a second bidder who is

able to perform at the extra $5000.00. Solicitor Solymos said

what I did not do is review the bidding documents to see if we

can go after Abel’s bid document. Rather than spend the money,

you guys wanted to hope and give Abel the opportunity to give us

something. Abel chose to give us nothing. You have to decide

whether you want to give it to the next lower bidder and then go

over options to proceed under the bond, to make a claim under

the bond and give me at least a marching order at some limit as

to how far, I can or should go with regard to going after the

bonding company. If I don’t think we have it against the bonding

company I’ll tell you right away. Discussion continued on this

matter. A motion was made by Councilman Howett for Steve to

get the contract documents out to the second lowest bidder, to

accept that second lowest bidder for the work, and then for Seth

to proceed with trying to negotiate a better price with Kinsley

for the rip rap, and for me then to sign the documents or in my

absence the Vice President or the Mayor can sign and issue the

notice to proceed. The motion was seconded by Councilman Allar.

All in favor. Councilman Snyder said motion carried.

Executive Session at 8:11PM

A motion was made by Councilman Noll to move into an executive session at 8:11PM.

The motion was seconded by Councilman Naylor. All in favor. Councilman Snyder said

so be it.

Reconvening the Regular Meeting at 8:41PM Page 12

Councilman Snyder said we’ll reconvene the regular meeting. Let the record reflect its


Solicitor’s Report(cont.)

Recap Councilman Snyder said so as a recap from the executive session. Let the

Chronister record reflect we discussed the Chronister matter and the outcome of that.

Matter A motion was made by Councilman Noll on how to proceed with the

Chronister matter, we as we discussed in the executive session, the reasons

we discussed, and leave the matter where it is and goes no further. The

motion was seconded by Councilman Allar. All in favor. There was some

additional discussion.

Check The secretary said Norbert Reidel has never cashed the dollar check that

to Norbert we sent him. Its not going to affect anything with the project or anything

Reidel else? I just want to get it on record that its still outstanding. Councilman

Snyder said the fact that he didn’t cash that check does not hinder our

easement. Solicitor Solymos said he should have sent it back. Councilman

Noll asked did we get any type of certified letter for signature? The

secretary said no.

Contract Mr. Malesker said here is the original contract document from Abel.

from Abel You have a faxed copy of this. Solicitor Solymos said you sent me


Benchmark Councilman Allar said Steve, Seth and myself attended a meeting at

Energy Dallastown, a presentation by Benchmark. I have invited the Vice

President of sales to come to the next meeting. For Pete I have the

contract information, I’d like you to look at this, you bring your

legal questions to the meeting next month. The only thing I do not

have is the draft resolution that we would have to sign. I’ll get it


Engineer’s Report(cont.)

$7,000.00 Mr. Malesker said this is everything that we submitted to DCNR

From for your records. We tried talking to Beth, initially her reaction

DCNR was she can not give out the $7,000.00 until Legend Construction

comes back to finish the punch list items. My argument was why

does that matter because Legend has been paid in full. We did

those copies of those checks. To show even though we are holding

one those checks. As far as DCNR is concerned Legend has been

paid the project should be closed so, she hasn’t gotten back to me,

Engineer’s Report(cont.) Page 13

on her response to that is yes. Her initial response was she has to

wait until Legend comes back to do the punch list items in April.

She wanted to think about it.

Invoice Councilman Snyder said while we are talking about trying to get

for monies back for the municipality, there was another issue brought

Stormwater up, in your invoicing for the storm water assessment we got a

Assessment $6200.00 bill, Sandy made contact with to a Gerry Wagner,

about liquid fuels, about how to do that. His response was that

you know about it, but she doesn’t. The question is are you holding

all these bills for one time, I guess you need to get to her to find

out how we want to start corporating all these bills. She has all

the paperwork. Mr. Malesker said when I talked to Gerry, the

engineering study is 100% to be paid for with liquid fuels.

Flyway Mr. Malesker said I’ll get those contracts out to Flyway, I’ll

Contract call Brett Club, the President. I did forward you references from

similar type projects that they have worked on. They are very

qualified to do this. We will set up a preconstruction meeting.

He wants to get start sooner because of the prevailing wage thing.

Growing The secretary asked with the Growing Greener grant we are waiting

Greener for technical clearance, how long will that take? Mr. Malesker said

Grant they told us before that it would take two weeks and that was in

January,so. Hopefully its just right around the corner. I hope by

mid March that’s here. We have addressed all their issues. The

secretary said I had to right to those municipalities that have already

giving their share of the funding, because the project is on hold.

Just wanted to let you know, that they know we are holding their

checks and copies of the contract needs to go to York Township and

the county. Councilman Allar said can we go beyond the 90 days for

the checks? The secretary said the auditor told me 180 days. I got

that clarified with the auditor.

DEP Mr. Malesker said we did also forward some emails regarding DEP

Growing Growing Greener grant for the wetland mitigation site. So with the

Greener $51,400.00 they do want a new application. I did send Jake Romig

Grant from ECCO Construction an email asking him if he could do that

App for grant application, grant administration as part of his work with the

Wetland foundation and he did reply yes. Councilman Allar added Jake is

Mitigation will to do that for free. It may not be right away because he still

has to get Corps of Engineers and York Township satisfied. Keep

in mind that York Township isn’t going to do construction until

Engineer’s Report(cont.) Page 14

2011 and also the township has to get a DEP permit. Councilman

Snyder said is there a timeline? Mr. Malesker said since its being

treated as a fully separate project, there is no timeline at this

point. Councilman Snyder said no as far as where the money

is coming from with DEP, he’s saying he’s holding off on it,

if they wait until July 1st there may not be money in that pot?

Mr. Malesker said well the York County Environmental Initiative,

this is coming from that fund which is. Councilman Snyder said

its coming from that fund. I just want to make sure where the money

is coming from, that it wasn’t going to be. Mr. Malesker said we

have the letter from DEP so its earmarked and ready. Councilman

Allar said whenever we mention Growing Greener its all York

County allocation. To get this money for Growing Greener its

actually coming off of other commitments for York County.

Water Mr. Malesker said for the water issues on South Main Street as

Issues part of the storm water study goes. We were going to send out the

On S. RFP, we had that forty some inches of snow and it covered the inlets

Main the people that would give us the price would need to look at that.

Storm That is probably going to go out next week, they should be able to

Water drive around and give us a price on that. In addition we are going to

Study add those pipes, that will be separate price so.

Clark Mr. Malesker said I just wanted to bring up Clark Avenue that was

Avenue something we talked about several months ago. I know there is

Dirt and a Dirt and Gravel grant that is available through the Conservation

Gravel District, Gary Peacock. If the rail trail goes there, then you would

Grant pave that so. You may not even want to put money into it. I know

there isn’t much stone there. I believe that grant is due the end of

March, I could work with Dana to submit. You have to keep it

gravel, you can’t pave it. They don’t want you to get that grant,

then use that as your sub base. If there was any intent to pave it

in the next year or so I think they would frown on getting you the

money. Mr. Shearer asked can we include Gay Alley in between

Maple and Main also. Same thing. Mr. Malesker said is that something

you want me to proceed forward. Councilman Allar asked is it

a completed application? Mr. Malesker said I could send it to Dana

or you, you going to need quantities, type of stone, size of stone,

of what you’re going to be doing, a two to three page application.

I could forward it to you. Councilman Noll said then you just

mail out the application.

Engineer’s Report(cont.) Page 15

Street Mr. Malesker said we hadn’t really discussed this, and I see its on

Projects Dana’s maintenance report, but for long term street projects planning.

Mr. Shearer said I haven’t had a chance to talk to Dave about this,

but what I’d like to do, is get with Dave, take a tour of the town once

the snow comes off and develop a plan, short term/long ranged plan

for roadwork. To see how we can better allocate liquid fuels monies

in future years. Councilman Naylor said nothing wrong with a list

of goals, just let me know. Mr. Shearer said that is what the township

and everyone else does.

Map Councilman Noll asked who has this map, is this something we

can make copies of, this might be something we might mark up.

Mr. Shearer said I have little copies that came out of your office.

Mr. Malesker said we have them. Councilman Snyder said PENN

DOT street maps, Dana has some of them. Councilman Noll

asked does it indicate our alleys? Councilman Snyder said yes,

its our liquid fuels map. Mr. Malesker said we have the MS-4 map

too. It shows all the locations.

Yearly Mr. Malesker said Dallastown Borough does a yearly equipment

Bids and materials bid, I had asked Connie if she would interested in

or minded if Yoe Borough tagged along. She doesn’t have a

problem with it, its up to you if you want to do that. You would

need an inter-municipal agreement or your own separate contract.

They bid to do all the patching, stone, wearing, base course.

If a road project comes up they have a price that will stay constant for the calendar year. Kinsley has the bid for stone and bituminous

right now, Fitz and Smith has the equipment. Is that something

you are interested in? Councilman Noll asked how binding is that

if for some reason, the market would slump, are we bound to

use those prices or can we say here’s the baseline, but no we

want to go shopping. Mr. Malesker said once, you are signing an

agreement, the materials you buy will be from that contractor for

that price, the benefit is if prices go up, you keep that cost. Not

sure if bituminous prices will go down. Councilman Noll said

this year, they are definitely going up, according to the market

tends. Mr. Malesker said because of the lower quantity that

Dallastown uses, they don’t have to put an escalator clause in.

The secretary asked if this for salt and cinders too? Mr. Malesker

said it can be. Councilman Noll said maybe we can look at that,

2011. The secretary said 2012, is twenty five years from 1987

I believe its on the contract schedule. Councilman Snyder said

it depends on 2011, if its 2012, if its January/February 2012.

The secretary said it states at the time the building was completed.

Engineer’s Report(cont.) Page 16

I believe that was in the fall of 1987. Councilman Noll said

this might be something good for us to get into. Councilman

Allar said I could ask Red Lion. Mr. Shearer said they bid

it by project in place. Mr. Malesker said they do the 944

forms, Dallastown wants the flexibility, they bid the materials

and equipment and do a section. There is no way of getting

around the prevailing wage now. They consider what once

was maintenance, that is now construction. Councilman Noll

asked when will this start? Mr. Malesker said I won’t be

starting on that, probably until April. Dallastown’s contract

runs June to June. If you want to let me know next months.

Councilman Snyder said it doesn’t hurt to be piggybacked

on with someone, to have the mechanism in place. Does

C. S. Davidson have a temp plate available for the inter-

municipal agreement? We all know how that works with

the attorneys. Mr. Malesker said what it could be, it will

be the same bid that goes out, but separate contracts for

Dallastown and Yoe. Dallastown use to tag team with York

Township then York Township wanted resolution and an

inter municipal agreement then it became too much of a

hassle. Councilman Snyder said if we can get away with a

motion for now. Discussion continued. A motion to have

Steve to proceed to work Yoe Borough in with Dallastown

with an equipment and materials bid by Councilman Allar.

The motion was seconded by Councilman Myers. All in

favor. Councilman Snyder said motion carried. Councilman

Snyder said if you come back and say Dallastown needs a

resolution, tell them feel free to draft one up that they’ll


York Mr. Malekser said I did want to mention if there is any

Revolution interest of going to York Revolution game sometime this

Game summer or fall, we have the sky box, bring some dates

back to you. Maybe invite Dallastown, to the same one.

I don’t know if you guys have ever been to the C.S.

Davidson sky box. Everything would be paid for, if

that would be something that you would be interested

in. Dallastown would be best for me. I know Jeff Shue,

is doing the same thing with Red Lion.

Orchard Councilman Snyder said if you recall there was some discussion

Hills on the Orchard Hills Vista subdivision. That was officially

Engineer’s Report(cont.) Page 17

withdrawn. That bill was submitted, had Steve submit it to

Sandy that in turn was sent out to Orchard Hills for their


FYI Councilman Snyder said FYI, we did receive a memorandum

Rick Resh from Rick Resh, Senior Project Manager on the Springettsburgy

Springetts- Township capacities for 2009. Yoe Borough’s was down 11.6%

bury Town- to an actual flow of 107,482 with our treatment capacity of

Capacity 137,350. Means basically we are at 78.25% of capacity, so

we have plenty of capacity. Councilman Allar said I noticed

all the numbers are down, is there a reason? Mr. Malesker

said as far as the overall flow rates, unless infiltration was

down, I’m not sure. Councilman Naylor said a lot of work

on infiltration in York Township might be a big cause. Mr.

Malesker said one thing that Dallastown does they have their

yearly maintenance program where they go through and

they video and then grout. They air test the joints, the ones

that fail, they grout those, they do 1/5 of their system every

year. Councilman Snyder said for the purpose of the, especially

the new council people, I know we have a sewer authority, they

handle most of this, and they meet on a quarterly basis. But

we are in an interesting situation, Yoe Borough has a leaseback

authority. Whereas, like Springettsbury has an operating authority,

we have a leaseback. Technically when we put in the sewer, we

created the authority, to oversee the bonding and the debt. Theoretically

they should have disbanded after they paid off their debt, the borough

should have taken over the responsibilities of the sewer. They never

did that, according to law, they only have forty years of existence and

then we get them back whether we want them or not. We found this

out when they wanted to try to make an addendum to the Mill Creek

Users agreement which we are part of. Not only did they need the

sewer authority to sign off on, they needed Yoe Borough Council to

sign off on it, that’s when I became more involved in the sewer end

of it, so we knew what we were doing. Whether we like it or not,

this is going to be our baby in another couple of years. When we talk

about the capacity levels, about EDU’s which is an equivalent

dwelling unit, I think its still at 350 gallons per unit, which is a house.

They just arbitrarily say each house is going to send 350 gallons a

day sewage. We of course purchase 137 of them. So its like I don’t

think we have to worry about that. Right now we are technically at

78.25% of our capacity, which mean, people can take, like in put

in rental properties. I still have a problem, and this question has

never been answered by C. S. Davidson, and I see that smirk coming,

I don’t think Yoe Borough is going to get another answer. I will

Engineer’s Report(cont.) Page 18

pose it to our engineer again. And regardless if they say we have

weighted capacity, my concern has been for the past seven years,

and we have not got a straight answer, and that is what is the physical

capacity of the Mill Creek interceptor as far as they say we can dump

all this extra sewage in there, but lets face it a pipe can only hold so

much. And because of all the development that is in the area, and

the continually development that is in the township, where are we

to a point that we have to worry as a municipality that literally that

its going to back up or we’re going to have a problem with that pipe,

and have a rupture. Councilman Naylor asked you want to know what

percent capacity that interceptor has? Councilman Snyder said physical

has, not percentage wise, let’s face it, a pipe is only say 48 inches big,

statistically you can put only so much through it. Mr. Malesker said

that’s force main right? The pipe is probably running full all the time

because those force mains are a small diameter. Councilman Snyder

said I know in York Township they are talking about putting in these

TND, they’re talking about four thousand units between here and

the country club. It gets to a point where you wonder, theirs will go

through but everybody’s backed up. I just think of my own house, I

know how sewage gets backed up. Councilman Noll said they won’t

allowed that to happen because if the study is done the way it should

be done, they look at everything that is coming down and what you

introducing, they put additional pump stations that is going to be on

the developer. The sewer authority in tying in, it should be managing,

it SHOULD be managing. Councilman Naylor said you are talking

about how much capacity that can hold, if the developer is going

through with it. Councilman Snyder said we never, as far as Yoe

Borough goes, we aren’t going to do anymore development, but

when is it that we’re going to see a problem that we have to worry

about. We’re part of this Mill Creek user group, we’re going to

get this back, we’re going to get this back because our sewer

authority is going to go away and this is something, say five years

from now, let’s say from increased development, they come back to

Yoe Borough and say, because you are part of this group, we represent

4% of the Mill Creek User Group, now they have to do a thirty million

dollar improvement on the pipe, you’re bill is 4% of that and we have

to come up with whatever the number is. Councilman Noll said well

actually we would have to look at the agreements, but we were probably

given a capacity from the municipalities as part of the agreement, so many

gallon per day. Councilman Snyder said that’s what this is. Councilman

Noll said as long as we are not over that, I’m not sure that we have a huge

liability. We would have to read through the agreements, but that is how

they should be written. Discussion continued. Councilman Snyder said

Engineer’s Report(cont.) Page 19

that is why I keep bringing things up every year about the sewer and the

authority, we need to inform ourselves. A motion was made by

Councilman Myers to appoint Councilman Noll as the contact to

find out the legal ramifications, to contact Attorney Craley and to find

out when/if the sewer authority will be disbanded and other pertinent

information as to the process. The motion was seconded by Councilman

Allar. All in favor.

Councilwoman Coble Tyson left the meeting at this time.

Maintenance Report

Winter Mr. Shearer said we are winding up our winter operation systems


Snow Mr. Shearer said I did submit to John, as far as the emergency declaration

Emergency the initial cost, so far what we spent is over $13,000.00 with the February

storms. Small bills trickling in. According to what John said, the webinar

that he sat through, we will be able to pick one 48 hour period. Mayor

Sanford said anything between the two storms. Mr. Shearer said we

discussed that the second storm was larger, that is when we hauled the

snow. We did incur a $4000.00 expense to haul. The cost for Strobecks

for his large trucks. That is where we came up with that price. That

was including the cost for me as a contract employee. Mayor Sanford

said these are estimates at this time, York County needs to establish

a threshold, the state needs to establish a threshold so the Feds can

look at it and see if we met a disaster criteria. York County did reach

theirs and Pennsylvania did meet theirs, its to the Feds to make the

decision. Everyone is waiting for the word and when that comes back,

we need to get those numbers into a formal fashion. Mr. Shearer

said if anyone has any concerns or feed back from residents on how

everything went, I’d like to hear. Councilman Allar said actually on

behalf of council I’d like to thank you, I think you did a fantastic job,

putting it together. I’ve got nothing but good stuff. Councilman Myers

said thanks to the Mayor, to the helpers and Sam for putting the

emergency orders together. Mr. Shearer said we did have good

cooperation. With the weather forecast, we were one of the first ones

to put out the snow emergency.

Letter Councilman Snyder said in relationship to the storm, I do have a letter

here that I’d like to read into the minutes. Dear Dana, On behalf of

Borough Council and the citizens of Yoe Borough, the Mayor and I

would like to commend you on your actions during the recent snow

Maintenance Report(cont.) Page 20

emergency. The state of Pennsylvania experienced record snow fall

during the period of February 5th and 6th ,2010 and again on February

9th and 10th, 2010 and during this time Yoe Borough received upwards

of forty inches of snow and experienced blizzard conditions. Your

work was exemplary, you coordinated relief efforts with other personnel

to insure that the roads within the borough remained passable. You

coordinated the efforts with outside contractors to haul away excess

snow and keep roads passable. You work tirelessly and in a highly

professional manner. Our borough streets were opened while adjoining

municipalities were just beginning efforts to open streets. Numerous

calls were received commending the state of our streets, while only

minimal complaints were received. Your actions are indeed commendable,

and the citizens of Yoe Borough are in your debt for a job well done.

On behalf of the members of borough council, and the citizens of Yoe

Borough, the Mayor and I sincerely thank you. Mr. Shearer said as

Seth so eloquently put it the one day, there’s not much that we can do

to match the big boys, but we seem to be able to pull off snow removal

pretty good. Councilman Snyder said also while we are talking about the

snow removal I’d like to thank the Dallastown School District for the

use of their back hoe and equipment. That came in handy. Its just

amazing that they were able and willing to release their equipment

without having any official documentation. They knew it was a time

of need and distress. Helped us to keep our costs down and made our

streets passable. At the same time I would like to thank John Sanford,

who was acting at the capacity as a part time employee at the time,

for his snow removal efforts. He is returning this pay check for his

time that he worked, so it does not show any conflict of interest

with his mayoral duties. The secretary said he has already been paid,

I paid the taxes. You cash the check its part of your W-2 and then

write a check to Yoe Borough for the net amount. Donation to the

borough. Mayor Sanford said okay. Mr. Shearer said one thing to

that end, I would like council to consider of adding two more people

to the list, put them on the list as notification for 911, to be hired

for temporary snow removal. One thing, the larger storm when its

a long drawn out event, others have their own responsibilities, I

was able to use Rick a lot, Scott was ill during that time. Left me

hanging to try to schedule to rotate through, give reasonable breaks.

The two people are Adam Garman, who is a police officer at

Spring Garden Township, who did receive permission from his

chief and Jason Mosebach who is an EMT with the ambulance.

The reason that I kind of like them, because that gives me two people

who are in a shift work mode, to have that open availability. Councilman

Snyder said as long as they provide a copy of their drivers license.

The secretary said you will need a 2010 W-4 and put them on

Maintenance Report(cont.) Page 21

insurance. A motion was made by Councilman Howett to appoint

Adam Garman and Jason Mosebach to be hired as temporary

snow removal personnel. The motion was seconded by Councilman

Noll. All in favor. Councilman Snyder said motion carried. And

you can work with the Roadmaster with the precedence for the order

of calls. Have them get with Sandy for paperwork.

Pot Hole Mr. Shearer said we are going to start pot hole patching this week

Patching as long as the weather holds out. I talked to Joe at Dallastown about

using one of their trucks for hauling cold patch, split a load with

Joe. Its an informal thing. They’ll tell us how much we owe them.

Crack Mr. Shearer said we are going to start with crack sealing as soon

Sealing as I can get the machine and help.

Street Mr. Shearer said I talked to Joe today about scheduling the street

Sweeping sweeping on the back of the maintenance report, press release,

if no one has any objections to, I’ll have Sam put it into the

paper and send to the Community Courier. Scheduled for

street sweeping for April 6 and 7 as long as the weather holds out.

The secretary will get the info to Bruce for the website.

Rain Gutter Mr. Shearer said the only other thing is the repair to the rain gutter

at the out here. Seth I’m sorry I didn’t print that cost. I will throw it

Municipal over to Seth as to what we want to do as far as repair. I don’t know

Building if everyone had seen the damage that was done, after the first storm

we had some melt it caused a lot of water to pool to the center of

the gutter, because that gutter only had the one spout on the one

side, it didn’t drain very well. And we had a large ice block form and

it turned it, eventually when it did melt it went down even further.

I tried to remove as much at the first storm from the roof with

the bucket truck, I did get the bucket truck back in to pull it down.

Nothing to salvage, make some repairs. I’d like to add two more

downspouts, the biggest problem, is issues with sag there. We have

two on the backside and it seems to flow really good. Discussion

continued. Mr. Shearer said I think I may be able to salvage some

of the downspout taken down. Councilman Snyder said what if

we took an eight foot section and just put it up there. Mr. Shearer

said we could cap it. Councilman Noll asked if I get some metal

could you bend it. Mr. Shearer said I’m not sure I’m that talented.

Councilman Noll said I might know someone. Councilman Snyder

said you are going to see if you can find someone to do that.

Councilman Noll said I’ll see. Councilman Snyder said I don’t

want to turn it into insurance because of rates going up and to

Maintenance Report(cont.) Page 22

and to be totally honest we don’t have the extra monies.

Disaster The secretary said I have a phone call into Gerry Wagner,

Emergency our municipal representative from PENN DOT. Dan Shaw

was down here and said that there are certain things you

can use liquid fuels for to help with some of these costs.

I don’t know what they are. I sent him an email, he

returned the call, when I talk to him and get the criteria,

possibly use liquid fuels. Mayor Sanford said and asked

if there is a window of closing off on. The secretary said

he probably will know. The secretary said I read in the form

that monies approximately $4.00 per the resident amount of

the 2000 census. Mayor Sanford said that isn’t necessarily

true, last time in 1996, we got more back. The secretary said

I filed that in 1996, but PEMA was involved then, and PEMA

told us 1996 that they won’t be funding this type of thing again.

Mayor Sanford said I thought they were subsidized by FEMA.

The secretary said I just want to talk about it.

NIMS Councilman Snyder said I know I have mentioned it to Seth.

Make sure, with Dave and Wendy, make sure we are up on our

NIMS certification. Councilman Noll said I need to know

what additional classes, I have the 100. Councilman Snyder

said because now he is Vice President, I’m not sure if that

changes what he needs. Councilman Myers said 700 and

maybe 400. Mayor Sanford said you can’t take 400 until you

take 2 and 3. Councilman Snyder said we need to know.

Mayor Sanford said 100 and 700 and as you go up through.

Start with those. 2, 3, 4 and 8 are the next in order. And 8,

is like if you are a general someplace. Councilman Noll asked

but 700 would be the next? I’ll look into that one. Mayor

Sanford said U. S. Fire Administration is the website that you

want to go to. Councilman Noll said it was on the NIMS

website at one time. Mayor Sanford said whatever you can

find, its easy. Councilman Snyder said all council have to

have 100. You probably have it with York Township. Councilman

Naylor said we don’t have any of it. Mayor Sanford said they

also have it on their introduction sight. It will verify it on the

introduction. What order they are. Councilman Snyder asked

Councilman Naylor, do you have email? Councilman Naylor

said no. Councilman Snyder said there were a lot of emails going

around this month, I feel bad when another prime example,

George doesn’t have email, doesn’t get the information from

Pete, that was flying around, the ones without email, you forget

Maintenance Report(cont.) Page 23

they never got this email. Would be nice, to send it to you.

I did all mine online. The secretary asked who is going to contact

Wendy and help Dave through it? Councilman Naylor said

we’ll work something out. Councilman Snyder said I don’t know

if something like this will bite us in the butt, that we don’t

get funding, we want to make sure we stay on top of it. Mayor

Sanford said more for grants, the way I’m understand it.

Discussion continued.

Clarify The secretary said Dana and I were talking about the phone number

for for the Water Authority and Dana, you want. Mr. Shearer said

Phone I’d like some clarification. The secretary said we want to go over

for Water this again. Mr. Shearer said I’d like to understand what this policy

Authority is. Councilman Noll said basically they wanted, they will give you

Contact a call if there are any breaks in Yoe Borough, so that you are aware

In An of that. Mr. Shearer said this is for the Water Authority. My first

Emergency question is why doesn’t the water authority take care of it themselves?

Councilman Noll said they will but they wanted someone in the

borough to know, sometimes you do get called out to help. Mr.

Shearer said our citizens are going to call me. Councilman Noll said

no, no one is calling you, the idea is, if there is a catastrophic failure

and information needs to be inseminated throughout the borough.

Mr. Shearer asked the water authority is going to call me? Councilman

Noll said yes. The secretary said it was confusing about putting

his cell number on the office message tape. Councilman Noll said

no. Be prepared that either Connie or Joe will be calling. The

secretary asked and they have your number? Mr. Shearer said Joe

has both my numbers. Councilman Noll said its more than a

courtesy call. If they have trouble with their water if it’s a non

emergency situation they can call Dallastown Borough, if its

an emergency situation 911 after hours until they come up with

a better solution.

Zoning Officer’s Report

Councilman Noll said January, we have a total of three hours. Four things that he

did, dropped off plans, meet with Yoe Borough with Mayor Sanford, build a

daycare in Yoe, talked to Tom Allar about money for the storm basin, meeting

at 291 S. Main St. February, we have letters sent to on snow on sidewalks. Total

hours one hour. Councilman Allar said when I talked to him it was as his capacity

on borough council, it wasn’t zoning. I called him at the capacity of borough

manager. Councilman Noll said with snow on sidewalks, it was the letter that

was sent out. Fourteen letters were sent out, most of them were on S. Main Street.

Zoning Officer’s Report(cont.) Page 24

Councilman Snyder asked were they just notices or warning/citations? The

secretary said I talked to him Monday, no citations were issued, he wasn’t

instructed to cite. Councilman Noll said is now the time to talk about it, the

snow ordinance? We had a lot of people that didn’t comply. Councilman

Snyder said we might as well bring it up now. I was under the impression,

the way he talked, he was just going to cite after he sent out a second notice.

Mayor Sanford said I asked him to check, email I sent him, I asked him to

check the numbers that Dana sent him, if they appeared as the second time

this year to cite them. Councilman Noll said his letter just says about clearing

snow from sidewalks, snow and ice removal as soon as you receive this

letter, citation shall be issued without further notice. This just looks like this

was a warning letter so to speak. Mayor Sanford said there were a couple in

200 block that did clear after this last snow. I am going to ask him to cite them.

Discussion continued. Councilman Snyder said within twenty four hours, they

are suppose to be cleared. There was nothing in the ordinance, which is being

taken care of with this draft, that you get one written notice, after that its

an automatic violation. Because the way it was set up, you have ten days to

comply. Councilman Noll asked by law do we have to give a warning, can

we just cite them? Councilman Myers said York City writes them right up.

Councilman Snyder said its Dan’s way, you can cite them if you want, he tries

to take notify them first. Councilman Noll said it’s the same people, we would

have to amend our ordinance and I don’t know what Pete would have to do.

I would recommend that, if you don’t clear within twenty four hours, a snow

twelve inches or less, and forty eight hours over twelve inches. Mayor Sanford

said snow is snow. Councilman Noll said however you want to do it. Councilman

Snyder said the way the ordinance is set up he can do that. Its just Dan’s his

way of handing it, I’ll send a notice out first, that way someone can’t plead

especially when dealing with the District Justice, can’t plead ignorance to

the law, you are giving that notice, then the second time it’s a flagrant violation.

Mayor Sanford said however I did have a conversation in her office on this

subject of snow, I am very confident that it will be upheld. Councilman Snyder

said again, one thing we are incorporating in that, again I haven’t got anything

back from them, from Mr. Kenneth Rotz, Keystate Publishers. I emailed him

the beginning of February, he said I got behind and will get to it, that’s the

last I heard. We had some discussion, with some other issues of snow as far

as, people plowing from private parking lots, out into the street. Also there

was a complaint, that was a tenant that a person didn’t take care of their

parking lot, what rights do we have to require someone to plow a parking

lot. He actually said there is nothing we can do there. However we can keep

someone from plowing off their parking lot and pushing that into the street.

Mayor Sanford said I found the law, Pennsylvania Law. Councilman Noll

said can we put that into the ordinance, that Pennsylvania Law. Mayor

Sanford said we could use it for reference. Rod Varner helped me to find

Zoning Officer’s Report(cont.) Page 25

it. Councilman Noll asked then its up to the police to fine them? Mayor Sanford

said yes. Councilman Naylor said we could call them and make them aware of

it. Mayor Sanford said for anybody, even if you throw snow unto a public road.

Snow is considered rubbage under this law. Councilman Snyder said those

are going to be incorporated into the ordinance, we are waiting on them to get

back to us with our preliminary draft. Final revised draft, so we can have one

final look over, then he publishes it. Councilman Snyder said our fines are from

$25.00 to $600.00 but that is all going to be updated. They are updating all our

fines and such. Discussion continued.

Emergency Management Report

Mayor Sanford said one situation, at Posey Apartments, during the first snow

storm, it was a chimney collapse into the structure which when the chimney

was down it failed to allow the furnaces to work and vent properly. Consequently

the whole building was evacuated until repairs were made. The fire company

notified me and they handled the situation. York County was notified, Red

Cross was notified. Councilman Myers said they actually housed them I guess.

Mayor Sanford said some of them.

Mayor Sanford said there was another situation when we were clearing snow, this

is not EMA related, the front end loader that we were using, took out a gas

meter. Councilman Snyder said I’m only bringing up under EMA because it could

have been an EMA issue. Mayor Sanford said that house was also evacuated because

consequently they didn’t have gas going through the pipe anymore. That was handled

through Tri Boro insurance.

Councilman Noll said did you make any progress, we talked about the surveys we

looked at, there were a lot of concerns about the police. Mayor Sanford said I did

have a conversation with Tom, I had a preliminary conversation with the police

department to be followed up after I get to review the comments. And I assured Tom,

for the sake the privacy, we’ll make comments, not specific locations or names.

Councilman Noll said will we have the opportunity if anyone from council wants

to sit down with the police department. Mayor Sanford said I was going to have,

typically you have the chief or one of his officers, comes to a meeting. I requested

that the chief come to one of the meetings with one of his officers. I think that

would be appropriate especially with the concerns. I don’t know if that will

happen next month, make sure that they know what our concerns are and

what the citizens concerns are, so they will be addressed.

Mayor and Police Report

Mayor Sanford said two police reports, first is from November 2009, there were

39 calls, one accident, 44 traffic citations, two summary citations, one misdemeanor

Mayor and Police Report(cont.) Page 26

felony arrest. Service hours were 75.25 and administrative hours were 28.78. For

December 2009, 29 calls, one accident, 11 traffic citations, 3 summary citations,

1 misdemeanor felony arrest. Service hours 58.5 and administrative hours 28.657.

Mayor Sanford said we covered issues with the York County EMA office. Handled

a few complaints that came to the borough office, Sandy/ Dana forwarded to me,

all those situations have been rectified. They all had to do with snow, or snow

being plowed out. The one complaint from a tenant in an apartment complex,

her landlord didn’t plow out the parking lot was unfounded, incorrect.

Mayor Sanford said we did have another complaint regarding noise, from

resident on E. Penna. Avenue. I had a discussion with the regional police,

the exact location, time of day. Spoke with Sergeant Varner, he put that

as part of the role call, so the officer knew how to respond. I asked that

one warning, then citation.

Mayor Sanford said I did have correspondence that all of you received

as council people. An invitation from the school district regarding cooperative

efforts, that was part on how I got the back hoe so easily.

Mayor Sanford said I will be out of town March 5 to the 15th.

The secretary said we did have another complaint about noise, I told her to

call the police. Down at Edna Shoff’s old house. I asked her if she contacted

the police before for a matter of record and she said no. I advised to do it

at least once, if she didn’t get anywhere to get back to us. Mayor Sanford

said I didn’t get involved with that, knowing I had that conversation with

the police.

Councilman Allar said since Saturday, the police have gotten somewhere

between forty and fifty complaints of kids riding through the boroughs,

with bb guns, shooting at cars. Red Lion, Dallastown, Yoe and Windsor

Boroughs, since Saturday.

Mayor Sanford said there was hit and run at the intersection of Elm and

Third Streets. Police are looking for silver/gray Durango with should

have some moderate front end damage. Councilman Noll said they hit

a vehicle? Mayor Sanford said they drove it unto the sidewalk so they

hit pretty hard. If you see anything that looks close to that, if you could

get a tag number that would be great.

Councilman Snyder said are those kids shooting out cars windows or

house windows or what? Councilman Allar said cars, it could through

Mayor and Police Report (cont.) Page 27

houses too, but mainly cars. Mayor Sanford said any description of

the vehicle. Councilman Allar said no description, no license plates.

If you have any cars on the Main Street in the next couple of days.

This happens at night.

Secretary’s Report

The borough received our liquid fuels check today for $18755.76. Its

earlier than April 1, Dan Shaw told me said the reason was because

of the disaster emergency they decided to release the money earlier

than normal.

The office will be closed at 12:30PM on March 15, 2010. The office

will be closed the days of 3/26/2010 and 4/2/2010.

Councilman Snyder said we did receive one request from York County

Planning to the fourteen municipalities in Region Two asking for

nominations to fill a term from July 2010 to July 2014 for the York

Area Metropolitan Planning Organization. It’s the official decision

making body for the transportation plan. Qualifications for the position

should be municipal staff, person appointed to municipal staff bodies,

or elected officials within the municipality, contracted staff. Personnel

shall not be eligible for this position. If anybody is interested you can

submit the nominees to Chief Elected Official of your municipality, to

York County Planning Commission by March 22nd.

Councilman Snyder said we do have to act on the list of delinquents and

exonerations for the Occupation and Per Capita tax, did everyone have

an opportunity to look at it? Any comments and questions. The secretary

said its for 2009, we won’t have it next year. A motion was made by

Councilman Myers to accept the delinquent and exoneration listing for 2009. The motion

was seconded by Councilman Noll. All in favor. Councilman Snyder said

motion carried.

Unfinished Business

Councilman Allar said in your minutes there was a position description for York

College intern. The college has approved the position description. There was

a concern about work station and insurance, I was able to negotiate with them

that they will not be on site. They are willing to indemnify us for any time the

student is actually on our property, such as at our monthly meeting, to give

us a written/oral report. They will be on the property but most of the work will

be off. That save us creating a work site. It is a year internship. That’s not

Unfinished Business(cont.) Page 28

to say the same person will be with us the whole year. The intern program.

We are shooting from June, the summer semester. I expect on the second

half of the month to get resumes, cut off date of April 15th. Anyone who

is interest to provide resume, anyone here who wants to go through the

resumes let me know. Early May we will do an interview, let me know

anyone who wants to be part of that. Make a selection so we are ready

to go in June.

Councilman Allar said also in your minutes, there were some Comp Plan

issues. Again for anyone who is interested, the next comprehensive

plan meeting is March 24 at 10AM at Dallastown, two hour meeting.

The topic is revitalization, historical preservation. We had one on

transportation at Red Lion earlier last month.

Councilman Snyder asked I have one question on this internship? The

job description. I think it covers about everything we needed it to. When

you said, my question, that this last for a year. I wasn’t quite sure, cause

I know how college kids are, they go from semester to semester. Will we

be getting someone new at each semester, or if there in like in a certain

program, they will continue through the entire year. Councilman Allar

said we won’t know until we can actually sit down. We don’t know if

we are going to get a senior, freshman or sophomore. That’s part of

the process, selecting. Councilman Noll said typically with college, an

internship is a single semester, some do, do have a second semester.

Working with York College, they didn’t want anyone doing an internship

for more than two semesters. Something that would have to determined.

More and likely it would be one semester. Councilman Snyder said the

only other question, are they limited at only working during that semester.

Say they’ll do the fall spring, then the winter, what about the time frame

in summer. Do they continue to work in the summer time, depending

how the grant cycle runs. Councilman Allar said this is a credit program.

They will be getting credit. It may be the exception to work for one

semester. The nature of the grant process, you may get an answer in

thirty days, you may get an answer in six months. That is why it would

be good to keep continuity with a certain individual. That is all to

be determined. Councilman Snyder said that we keep in mind, if they

are in the spring semester now, and they can’t work for us in the

summer, like our H20 Grant has an August deadline, and they don’t

come back until the fall, technically their dead time is the spring

semester. To get anything accomplished. Councilman Allar said

a calendar year internship, we will not have any breaks, not to

say its going to be the same person but each semester we will have

someone, assuming we have people willing to do it. That’s always

Unfinished Business(cont.) Page 29

the issue. We just have to insure that there is good record keeping so

someone else can pick up things. Part of the learning. You don’t know

until you work with the individual and see what they are capable of.

Councilman Noll said a lot of internships happen over the summer.

They’ll work with that person. Councilman Snyder said that is

the only question I had, timelines, or how long they would be working.

Like you said, what would happened from semester to semester.

Councilman Allar said I just wanted to give them the basic gist. Sometimes

if you put too much into it. Councilman Noll said it could be an awesome

opportunity. Councilman Allar said Seth and I have some ideas down the

road, that maybe the three boroughs would need a professional grant

writer. I’m not willing to take that to boroughs until I have a track record.

If it works and brings money in, we develop methodology. Pay for what

we use. Discussion continued.

Councilman Naylor said someone mentioned renaming the park in memory

for Ronnie but it already has a name. Is there a name for the baseball field

up here? This would be an opportunity to name the field. Councilman Noll

asked is that a resolution of council to name that? Councilman Snyder said

that’s all we’d need. Councilman Noll said that’s a great idea. Councilman

Snyder said we could do that at the same time that we do the flagpole.

I have never heard it called anything but Yoe Ball field. Councilman Noll

asked would that be something Sam, that you could write up for the next

meeting? Councilman Snyder said would you like to time it with the flagpole,

we could do it all at the same time. Councilman Noll said if we did the

resolution now, we could do the presentation at any time, would that

be something we should ask Connie ahead of time. Mr. Shearer said I think

we discuss the subject about the park and she was pretty receptive to it,

I think that would be good. Ron use to talk about spending a lot of time

as boy watching ball games up here. Councilman Snyder said the flagpole

is coming in June, we will pick the closes time to the flagpole that way

its not just piece mealed together. That would be good. Councilman Noll

asked anyone not liked that idea? Mr. Shearer said I will get a sign that

says Crull Field, depending on what you want. Councilman Noll said

maybe we should ask Connie how the name should be. Mayor Sanford

said I like Crull Field. Councilman Snyder said the resolution would

name Ronnie by name and the official name could be Crull Field in honor

of Ronald C. Crull.

New Business

Councilman Allar said is anyone going to this Dallastown meeting? We

got this letter from Ron Miller. Councilman Noll said I was going to try.

New Business(cont.) Page 30

Councilman Allar said I can’t make it, but I do have an issue. Mayor

Sanford said I have to go. Councilman Allar said I’ll work with Seth,

but Seth’s not sure. Councilman Noll said its on my calendar.

Councilman Snyder said we did receive, FYI, Yoe Borough Sewer

Authority’s outstanding invoice report. Put that on file.

Payment of Bills

Councilman Snyder said with the noted removal of the $6000.00 bill from C. S.
Davidson which is being taken off the bill list. Additional Bills: Strobecks:

$630.00(December Plowing), Hemler $21.00, Douglas Equipment $135.00,

Douglas Equipment $71.24. A motion was made by Councilman Allar to

pay the bills with additional ones noted. The motion was seconded by
Councilman Naylor. All in favor.


A motion was made by Councilman Howett to adjourn the meeting at 11:02PM.

The motion was seconded by Councilman Snyder. All in favor.