YOE BOROUGH PAGE 1
150 NORTH MAPLE STREET
YOE, PA 17313
The regular monthly meeting of Yoe Borough Council was held on December
9, 2008 at the Yoe Borough Municipal Building, 150 North Maple Street, Yoe, PA.
The meeting was called to order by Vice President of Council, Barry Myers at
7:00PM with the Pledge of Allegiance.
Council members in attendance: Barry Myers
George Howett(arrived at 7:24PM)
Others in attendance: Sandy Sterner, Secretary-Treasurer
Dana Shearer, Maintenance
Jason Reichard, Engineer
Pete Solymos, Solicitor
John Sanford, Mayor (arrived at 8:14PM)
Connie Crull, Tax Collector
Councilman Myers asked if there are any corrections or additions to the meeting
minutes of November 11, 2008. A motion was made by Councilman Allar to accept the meeting minutes of November 11, 2008 as presented. The motion was seconded by Councilman Crull. All in favor.
Councilman Myers said there were no visitors present.
2008- Solicitor Solymos said I have a couple of things. Can we charge a 10%
12 fee of what our BCO charges to do that. Here’s a resolution authorizing
you to do that if you want to pass it, its short and sweet. And it just says
Borough Council hereby authorizes to collect a fee of 10% of the
Building Code Enforcement Officer’s fee so as to properly administer
the activities of the Code Enforcement Officer. Councilman Myers asked
are there a lot of municipalities that do that? Solicitor Solymos said
I’m not aware of any that do that. Also I talked to Randy Beck at York
Solicitor’s Report(cont.) Page 2
County Planning and I’ve got a resolution here for you authorizing
you to impose whatever fees that are appropriate under Section
503 of the MPC, for plan reviews, escrowing of funds, for review
of land developments. Randy was thrilled that you wanted to do that,
they don’t want to do that, deposit the money, and want your engineer
to be the one responsible looking into the storm water/erosion control
things of that nature. Here’s another resolution that you can adopt.
Res. Solicitor Solymos said I didn’t’ get the number Sandy. The secretary
2008- said right by the gavel, is the number of the next resolution which would
13 be available. Councilman Allar asked is there a dollar figure with that?
Solicitor Solymos said no, because what I want to do, is authorize to
charge and get reimburse for those fees that the MPC allows. The MPC
says any reasonable fee. I don’t want to you to upper limit yourself or
lower. Councilman Allar said that’s fine. Solicitor Solymos said
you have those resolutions to adopt. At 7:30PM you have an ordinance
to adopt, adopting your millage, same millage as last year. Its been
appropriately advertisied. I have the certificate of settlement and
satisfaction for the Cottrell case for your record. That case is legally
Cert. done, behind us. I have no further contact, I assume what we’re going to
do with Reidel. That’s basically it. I have no litigation to report on, unless
Sam had something he wanted me to touch base with you on. You have
you’re going to discuss this proposal to develop a five year financial plan,
PEL financial management plan, that’s been circulated to all of you. I’ve
Plan reviewed the plan, I don’t have a problem with the concept, just have to
know who these people are, there are some blank spaces that I would
like to have filled in before you agree to anything. Especially the one
that says how much its going to cost. Councilman Allar said we’re still
waiting for DCED to commit to a figure for them to acknowledge that.
I have a meeting on Thursday with PEL, Red Lion, Dallastown and
York County. If anyone wants to come, at Red Lion at 1PM. We’re
still kind of exploring in getting educated into what they can do and
what they can’t do. So I’m going to wait for a consensus with the other
municipalities before I get something. Possible January, still talk about
about this, with the DCED grant. Councilman Myers said there’s nothing
more to discuss with Pete. Councilman Allar said not on that point.
Open The secretary asked what about the resolution for the open records that
Rec. was suppose to be done? Councilman Myers said that you had the form.
Solicitor Solymos said and I had the standard form. I’ll get it to you
for next month. I didn’t have that on my to do list. Councilman Myers
said so that’s something we can adopt in January.
Chron- Councilman Allar asked about the Chronister case? Solicitor Solymos
ister said quiet on the Chronister front. Made a proposal, which basically
Solicitor’s Report(cont.) Page 3
was, I told them I have no authority but I suspected that you would
accept $9,000.00. Then he said, well come on. Then I said I can’t bid
against myself. You come back with a proposal, I’ll take it back to council.
I haven’t heard. Councilman Allar said don’t do anything. Solicitor
Solymos said I haven’t done a thing, but if they come back with a proposal,
I’ll tell you. But at this point, really, they should be making an offer.
Councilman Allar said I agree, we’ve done enough already. Solicitor
Solymos said that’s where I am on that. Councilman Noll asked is there
a time limit on that, that they have to get back to us? Solicitor Solymos
said I don’t think so. I will follow up with a phone call after the holidays,
then we’ll make a decision, on what we want done.
Adden- Councilman Myers said on the addendum to the garbage contract. Solicitor
dum Solymos said I had sent that, I sent that here after our negotiation. Council-
man Myers asked we can approve that? Solicitor Solymos said yes. The
secretary said there has to be a change to the one amount, from what I
understand from Sam, it is listed as $280.00 its suppose to be $480.00 a
month. And Sam said, that instead of redoing the whole thing, that whomever
at the time, cross it out, put the correct amount on, and initial behind it. Before
Resol- Councilman Myers said on Resolution 2008-12, any discussion on that, to
ution do that? Solicitor Solymos said that is the resolution for the 10% fee.
2008- A motion was made by Councilman Allar to resolve resolution 2008-12.
12 The motion was seconded by Councilman Noll. All in favor.
Resol- Councilman Myers said the next resolution will be the subdivision/
ution land development one that Pete talked about. Solicitor Solymos said
2008- this is the review fees. A motion was made by Councilman Allar to
13 resolve resolution 2008-13. The motion was seconded by Councilman
Manns. All in favor.
Adden- Councilman Myers on the garbage contract addendum, there is a correction
dum from $280.00 to $480.00 a month in lieu of tipping fees, at your discretion
to have a motion to sign the addendum. A motion was made by Councilman
Allar to sign the addendum. The motion was seconded by Councilman
Manns. All in favor. Solicitor Solymos said you know what is interesting,
it doesn’t affect you guys, I believe. I got a call from Scott’s attorneys,
now, they don’t want to collect. They do collection for at least five munici-
palities. Where they send the billings out for the garbage contracts. That
takes the load off of the municipalities. Except they don’t have the lien rights,
and people are going belly up. And so they want the municipalities, to sign
them the right to do the paperwork on our behalf. So that industry is hit hard,
by the current economy.
Engineer’s Report Page 4
Mr. Reichard said we basically have two projects to discuss this evening. First one to
touch on. It’s a little easier.
Park It’s the Yoe Borough Community Park. As I mentioned last month, we got
together with Dana and Seth and put down some ideas on what we want to
do there. We’re working on that plan now. We just got the files in for
the playground, so we are putting this thing together. So by the next
meeting I want to get a copy down to Dana and to you Seth, so you can
take a look at it. See what we are proposing. We have some things on the
plan. Councilman Noll said when can we get together? Mr. Reichard said
I’ll give you a call and get together. We’re trying to balance everything,
Its actually a tough project, limited funds. Trying to make everything work
within that budget. A soon as you move any kind of earth out there. That’s
in the process. Any questions on that?
Dam Mr. Reichard said of the course the big project is the dam impoundment
restoration project as our grant application that was submitted to DEP
for. Last month, I’ll do a little recap. Council wanted me to sit down and
look at the number and try to decide which is the best route for you guys
to proceed with, as far as the options, forebay off site, forebay on site.
So what I did, plain and simple, there’s a cost estimate attached to the
back of the report. I tried to evaluate costs, to go either direction. Its
not an exact science, some of these, obviously its an estimate. I did pull
the old bid, that we sent out a couple years back. Went over some of those
numbers. I was able to do some averaging, between several contractors and
pull some of this together. Also with working with Jake Romig, of Eco-
construction, mentioned his name a couple times, and has been highly
recommended by Tom. He specializes in stream restoration work. We
compared our thoughts on this and through some numbers together, just
to see where we are at. Its pretty obvious to me, in order for this borough
to proceed on how a feasible project to move forward, leans towards using
the property that we already own. Not saying, that an option off site would
not work, but introduces a whole host of new items that we have to plan
for. Property acquisition, permitting, its going to have additional cost which
I didn’t feel that was justified for what we want to do. What we’re trying
to look at now, me and Jake Romig, is a series of forebays. Not one large
structure. Basically creating a channel that will flow parallel to Springwood,
toward the old mitigation area is, and have a series of smaller pockets if
you will that would collect sediment in stages that you can reach from the
bank that is there now with a back hoe and then move to the old bank.
If you’ve gone down here and looked at the gabion project, from the main
structure that you have in there, on the up slope side of each one of those,
there is a large sediment bed, on the down slope there’s a pool that creates,
it traps sediment. What we want to try to do, recreate something similar to
Engineer’s Report(cont.) Page 5
that along that side of Springwood that you would have to monitor and
then use a back hoe that we could have access to from York Township.
I know Red Lion Municipal Authority, has an extend a hoe and they have
reach of twenty some feet. You could sit on the bank at five foot and dig
fifteen foot out and remove. I think we could incorporate that in the site.
So, $40,000.00 is sitting there, from the way I see it, we could put towards
the construction of this thing. Jake, he thinks we can make it happen for
that price. The big unknown, is the dredging, that number can fluctuate some.
I think its going to be high, when we first bid this project, we were basically
begging contractors to come out and bid. The low bid said, I don’t even want
the work. I’m hoping at this time, that they need the work, get someone in here
to give us a better price. So I think it might be dramatic. I still held the number
of $60,000.00, it was the number, right from the lower two bids. And that was,
high then. I think that is going to cover. I went ahead and summarized where
we were from, how fresh in your memory it was. I listed each municipality,
what each one of them are donating towards Yoe. The big factor is in there,
is DEP $55,000.00. Councilman Allar said the county money is $15,000.00.
Mr. Reichard said I couldn’t find a copy of that anywhere. I was looking for it.
Councilman Allar said there is no short fall, the $2100.00 the county will take
care of that. Mr. Reichard said the last correspondence I had from the county,
was still showing as $1500.00, shortfall of $2000.00 obviously that’s not
that significant as compared to the overall project. That’s the direction, I was
recommending now. What that did is, prevented us from putting the grant
application to PEMA. As you recall, it was a lengthy application, we held
off on that, because it seemed it wasn’t necessary to go that step. The one
item that is still outstanding is the DCED loan. Which the application is done,
if the borough is concerned about this price,that can still be submitted and still
get it into place, in case there is a fluctuation in price. And you’re looking at
getting additional funds. Councilman Myers asked is that the one that Pete
had an issue with? Mr. Reichard said yes, he was concerned, that you didn’t
have a budget line item, and that as we got into the meeting, he basically.
Councilman Allar said what happened was I called DCED, and went over
the wording and so forth, and they do not have a problem, he signed it.
Councilman Myers said he actually signed it, but we got a letter from
Pete saying, I really don’t agree with what you guys are doing. Councilman
Allar said he didn’t agree with the wording in the resolution. Councilman Noll
said the way it was worded, it sounds like we had to take the money but he
checked with Tom and said this what we would like to use the money for but
we’re not obligated. Councilman Allar said it says we shall get the money.
It says the wording now, Council of the Borough of Yoe shall in the future
allocate municipal resources in an amount of $53,000.00 to said project. Now,
we actually do have $20,000.00 in our budget committed to this project.
That is perfectly legal. But with this worded, I was told to find acceptable
by DCED, they would process the application. To answer Jason’s question,
Engineer’s Report(cont.) Page 6
I think its an insurance policy, we don’t have to use it if we don’t need it.
Mr. Reichard said I didn’t, I saw Sam signed that November 11th. I’m
confused on why the solicitor is saying not to. Councilman Allar said didn’t he say no to on the first wording. I talked to him specifically, then called
Sam with the wording change, and everything seemed cool. Councilman
Myers said from reading it, the only reason he has an issue is because
we don’t have a line item budget. Councilman Allar asked what the date of
that? Mr. Reichard said November 20th. Councilman Allar said that was
changed after that. Then Sam dated it. Councilman Myers said Sam signed
it. Councilman Allar said he’s talking about the letter of November 20th,
if you look at the last paragraph, he’s got the wording in there, allocating
municipal resources in the amount of. That’s in there. This is the wording
after I talked to Pete, and then Sam signed it. Councilman Myers asked
then we are okay? Mr. Reichard said I only fax copy. Councilman Myers
gave him, his copy. There is not action that you need from us, Sam signed
it. The secretary said that resolution is in the minutes from last meeting.
Councilman Allar said just for information, Jason called me yesterday and
an ideal situation not taking in account money or anything else, he still felt
the most effective forebay is upstream. So we know what perfect world there
is with money and so forth. I just wanted to put that out. Now the way you
have it here, where you can do it away from the bank. Do we not need a permit
for Springwood Road? Mr. Reichard said we have an existing entrance there,
to utilize. Councilman Allar said the access will be coming off of Springwood.
We don’t have to go back to DEP? Mr. Reichard said that’s an existing entrance.
Councilman Allar said what about having a road bed laid down, there is no
cost? Mr. Reichard said we will have to work that in. That would be 8 to ten
tons, about $2000.00 maybe. Councilman Allar said you need to involve,
again we can talk about these ideas, the guys that are going to do the work,
Dana and you mentioned York Township and you mentioned Red Lion. They
need to work with the idea and we don’t want to put something in and find out
later. Unless these guys sign off on it, I don’t have a warm fuzzy feeling that
the basin is going to be maintenance friendly. I think that step needs to be done.
The other thing is the sewer lateral. I don’t know how you want to go through
with that, its deep enough. Until Dennis Henry or someone gives us a letter that
says we can run down with dump trucks over that sewer lateral, we may not
be able to get access. Mr. Reichard said first of all, we have access, its our
property, they can’t deny that. The process that is in place, is write a letter
to the township sewer authority, saying this is what is going on, we want to
make you aware for any concerns about our proposal. I talked to their engineer,
he doesn’t have any concern whatsoever, based on the depth and his statement,
its your property, we can’t control what you do on that property. so its not an
issue. Councilman Allar said again I know we have access but it goes beyond
that, Seth and I went to the meeting. They were somewhat upset that we would
do that. Councilman Noll asked who did you talk to? Mr. Reichard said Rick
Engineer’s Report(cont.) Page 7
Resh. Someone was getting excited about it, I not sure where that statement
was being routed, that main runs through the whole way through town, it
goes through many areas in the borough, its runs under Locust Street.
And you have much heavier equipment running on top of that. Councilman
Noll said I think they’re biggest concern was twofold, one they know about
it and if something runs over it and it cracks. Councilman Myers said
I mean when they put that in it, the authority covered it with concrete.
Or didn’t we do that when we put that retention pond in there. Councilman
Allar said we did it on the lateral that goes in the middle of the pond. Mr.
Reichard said which there are eight inch mains coming into the middle,
on both mains and the other one is eighteen inch that runs parallel to
Springwood Road. Two mains, in the basin are concrete incased. The other
is roughly ten foot deep, we will write a letter, we may want to modify that
depth somewhat, probably clean up the access, depends on the final grade
that goes through there. Councilman Allar said it would be good if we had
something from Scott Depoe or Miller, saying yes we will support you, with
the maintenance based on this proposal. Councilman Noll said we will need
a plan on what the maintenance is. Councilman Allar said maybe Jason can
talk to them and sit down. Mr. Reichard said I’m relying on Jake to pull
that together for us at no charge to the borough. He’s hoping to have a sketch
to put together, in about 2 to 3 weeks. So soon as we have that, we’ll have
a better idea. Once we have that, that’s what I’m going to use to send up to
DEP, so they know what we’re looking at and what we’re dealing with.
Councilman Myers said one benefit to this, I guess I have one question. Is
the volume of water still there? Mr. Reichard said that’s going to fluctuate
some. We may not go back to 100% of the originally volume because we’re
going to have a channel in the middle. However the original design had,
a meandering channel. Minor of portion of that capacity maybe consumed
but the overall % impact is very minimal. Councilman Noll said I guess
my biggest concern, is when you look at it from the outside, its in an
earthen fashion, with the volume of water that comes down there in
a every two to every five year storm, basically rolled out, are we looking
at a rock lined channel? Mr. Reichard said to a point, a combination of
rock and probably log, to establish the channel. Some of it is going to
be earthen to stabilize. I don’t know yet. I’m relying on Jake, on thoughts
of that plan. Councilman Noll said one of my biggest concerns is, you
do all this, put it in and it all blows out and we’re not just maintenancing,
we got another system that doesn’t work. Mr. Reichard said and that’s
something that’s going to be taken into consideration. Councilman
Myers said we have a lot of water going down there. Mr. Reichard said
oh yeah, there’s no doubt about it. And that’s going to have to be
protected. Councilman Allar said going back to Barry’s issue, we’ve
talked about this before. The whole purpose is for flood protection
down stream. And you do that by controlled release upstream.
Engineer’s Report(cont.) Page 8
We never had it sized for adequate capacity from the beginning.
So that’s why we’re doing this, to get it back to its original
capacity. And I know you don’t have the numbers but I’m
interested, you talk about 2, 000 cubic yards, not sure of
the material to use to fill back in. If we take out 2, 000 and put
back in 1, 000, whatever, we still have the wetlands that you’re
going to reduce. The way the second goal compromises the first
goal, again flood control affects the capacity. So I can’t go any
further in this, without the numbers. You just have to keep that
in mind. If we lose capacity, it doesn’t matter how good the
sediment control is, further downstream. Councilman Noll said
I think the idea is, to pull the sediment out a lot quicker so we
keep it at the maximum capacity at all times. Right down its
not because of all that sediment. But on Tom’s point, with
us doing, and maybe this kills the wetlands, take a little more
out to increase our capacity from what it was before, does that
then pull the water table down such to bring the wetlands up.
Mr. Reichard said we’re limited by one thing, the elevation
of the outfall structure. Where all the water is, that is the lowest
point we can go, no matter what. So we’re going to maximize
as much as possible to make sure that the basin drains to that
point, so. The goal, is original design, if we can gain some
places and move others, we’re going to probably do that.
Councilman Myers said I think we can’t go beyond our original
design anyways. Mr. Reichard, well yeah, the bottom is a little
bit lower, we can gain a little bit of storage. We want to get the
maximum effect out of the basin. Councilman Noll said I guess
I’m asking, cause I didn’t see the original plan, the original
design, match with the depth of this dredged pond. Mr. Reichard
said pretty much. One of the main problems, is that sewer
lateral that runs underneath the dam. There’s a little peninsula that
runs clear out into the basin, to keep that property, small section
of that water is going out. The other side of the wetlands, I’m
going to meet with our specialist tomorrow, go over the permit
and see exactly where we are. One of the benefits and I’m hoping
it works out, is I think I mentioned this, DEP is going to let us
swap wetlands, we lose the one that were already permitted and
save some of the others. Some of those other wetlands that are
growing, on Dallastown’s side, they are in a foot of material.
That area is higher, of what should have been there originally.
So I don’t if that is going to be that significant, considering
the other side that is six and half foot deep. It’s a large area.
Probably be some loss over the original design, however,
the benefit far out weighs, the benefit of having to keep that
Engineer’s Report(cont.) Page 9
basin clean far out weighs that loss. I obviously think with a
$100,000 project, you don’t want to go back around. Councilman
Noll said I think our next step is to see some kind of design, because
as for what Tom said, if you can’t maintain it, what’s the purpose.
We need to get in there and clean it out. I know there’s nothing
perfect, that a concrete channel can do all sorts of stuff something
that at least stabilizes it, a lot of water goes down there, we need
it to be a lot more effective for it to work. Mr. Reichard said as
soon as I get that from Jake, one of the first things I’m going to
do is, send it out to contractors. Contact and gets some numbers
thrown out at it, what would be best. Get the contractor with
today’s prices and say where am I at. One of things I need to
know for that, what is the situation with Red Lion, and the
site where they apparently need to take it. Councilman Allar
said at the appropriate time, we need to sit down and you tell
them what the material is, and he tells if he still wants it
or where he wants it. I figured you wouldn’t need that until
you got a contact. Mr. Reichard said I’m going to need that for
the actual estimates, that’s going to be a big cost factor on how
far they have to take the material. If they can come out of there
and come up Springwood and drop it at Red Lion somewhere,
that’s going to be a big help. Councilman Allar said I will have
that person call you. Mr. Reichard said okay. Councilman Allar
said he’ll tell you the location. That sounds good, that could
be massive savings. That’s our single biggest cost. Mr. Reichard
said oh yeah, excavation and disposal. Councilman Allar said
if he does it, I don’t see any problem with getting these numbers
successfully. Councilman Noll said and then we have to find
out whose nickel it is, because it has to be a permitted site.
Mr. Reichard said we’ll see how it works out, if someone wants
it badly enough, we’ll help them with it.
Public Meeting for Ordinance 2008-04 at 7:40PM.
Councilman Myers said there was no public comment.
Adoption of Ordinance 2008-04
Councilman Myers said the mileage rate for 2009 for general revenue is
2.955 and the mileage rate for fire protection is .103. And that would be effective
January 1, 2009. A motion was made by Councilman Allar to adopt ordinance
2008-04. The motion was seconded by Councilman Noll. All in favor.
Engineer’s Report(cont.) Page 10
Councilman Allar said when the time comes you may want to take
Dana or Mr. Miller to the site. They are key people. I don’t want
to hear about it over and over again, from Dana or the Township.
Councilman Myers said there is one benefit from this, it sounds
like it should work, even we get in a situation where we can’t do
it with intergovernmental relations, renting a back hoe or a
something, would be a lot cheaper because we’re not going to
be in there that much. Isn’t the township working on getting something
done up there? Councilman Allar said they still don’t have their
approval, for their Growing Greener. They only have $125,000.00,
which is only a 100 feet or something. Mr. Reichard said they
are actually removing banks. Councilman Allar said I’d say there
is a good ¼ to a ½ mile of stream of there to stabilize. Plus
we still have the Paddock to be built, Carriage Crossing and perhaps
another development. Mr. Reichard asked, Tom, you mentioned in
the past that you had permits, original permitting information.
Councilman Allar said I called and left a message for you to let
you know. Mr. Reichard asked can I get that, send a copy?
Councilman Allar said I think I can get it. Its all the wetland,
its all in very general terms about holding us responsible for
it, I don’t know if its going to be impeccable. Councilman
Noll said I think its important to talk to Red Lion about taking
that dirt. Councilman Allar said we probably won’t be
talking to Red Lion, we’ll probably be talking to an individual
who happens to be on Red Lion council. Jason can call them and
go over that. Councilman Noll said probably looking at $1500.00
plus your control. Mr. Reichard said we can talk to them and see
if they are willing to meet us half way. Councilman Noll said just
so everyone is clear on this. Councilman Myers said, so there is
no action that we need to take on this. Mr. Reichard said no, that’s.
Councilman Allar said how do you feel about this. Mr. Reichard
said everyone is comfortable more or less. Councilman Allar said
we have them down, we also have to have it cleared out. We are
talking steps here, cleaning out, ironing out and loading up.
Mr. Reichard said can’t get around it. Councilman Noll said does the
plan have a way down there then to dig it? Mr. Reichard said even
if it’s a matter of digging out, stockpiling on a pile, four of these
areas, swung over and let it set a couple days and come back later
and scoop it up. Councilman Allar asked and you don’t see any
concrete ramps going down? Mr. Reichard said we don’t have the
money for it. The ideal situation, we have a structure and we have
it that way, and go in that way. But I’ve been thinking about it more,
to be able to sit there with a back hoe and pull it out. Councilman
Engineer’s Report(cont.) Page 11
Noll said they’re making us more and more as we pull it out as soon
as soon as you stop for three, four days, you have to mulch it. Mr.
Reichard said we have a lot of protection by the permit with DEP
for that facility and our obligation to maintain it. Councilman Noll
said I know the new Chesapeake rulings are coming down, and that
is going to be a mess too. Mr. Reichard said if we have to modify
the grading out there to create a trap. Say we build a section up
on the bank that divided where we are dumping from the basin itself
as a natural earth plan and then just stay off of that. But if you have
an area that you’re working and you create a little horseshoe or something
that if you pull up the material there and let it dry. If it’s a issue of
material. Councilman Noll said I just want to make sure that we’re
accountable. Mr. Reichard said I’m kind of leary of what I’m saying,
because Eric Jordan lives in Dallastown, he drives right by there all
the time. That’s where things are. I don’t have much more to say to this
point. Councilman Crull said I have a question, we’ve milled this around
now for three years. Mr. Reichard said yes, three years. Councilman Crull
asked why isn’t this happening now, why its not happening. Mr. Reichard
said we are waiting on $55,000.00 from DEP. That’s why. Councilman
Crull said according to this paperwork here, we are within what $1500.00?
Mr. Reichard said the grant. Councilman Crull asked why can’t we do
the dredging and then do the phase, if they are working right along
Springwood Road, if that’s where you are putting the roadway in to
put the forebays in. Cause that’s not the area,that you’re going to be
dredging. Or am I wrong. If I’m wrong, tell me. Mr. Reichard said
well basically we’re taking the whole basin, we’re going to be removing
material out of the whole structure. Councilman Crull said, we don’t have
the money to do the whole works. Mr. Reichard said right. Councilman
Crull said then why don’t we do the dredging and get it over with and then
get, once that happens maybe we can get more money. Councilman Allar said
we’ll have to two different contracts, more money. Councilman Crull asked
it would be that hard to do? Councilman Allar said once we have one, then
we can do the whole thing at one time. Councilman Crull asked what year
is this going to be? Mr. Reichard said I’m hoping to have this by spring.
Councilman Crull said by spring. Will you give me a signed paper on that?
Councilman Allar said I had the money together a year ago. Councilman
Noll said the other bad thing about getting two packages, he has to create
two bid packages, now paying them double for the bid packages. To do
two separate projects, you’re probably adding 10% unto your cost, which
would be $12-$15,000.00 to separate into two different projects. You can
have savings by having it in one project. Councilman Crull said well if
this happens in the spring that’s one thing, if this goes another year that
price is going to keep going up and up and up. And you lost everything.
Mr. Reichard said we don’t want it to go a year. We’re ready for this
Engineer’s Report(cont.) Page 12
thing to be put to bed. Councilman Allar said you haven’t gotten your
wet lands delineation? Mr. Reichard said I’m meeting with them
tomorrow and we’re going to finalize that report. I wanted to send that
along with the concept plan. Councilman Allar said the Bureau of
Dam Safety won’t sign off until they have that. Mr. Reichard said
they also need the plan for the overall project. Councilman Allar said
no one knows of any other project in the county like ours? Mr. Reichard
said I could probably find one. PENN DOT, they also have projects.
Mr. Reichard said I can. Councilman Noll said like Ron said, we really
have to get this done in this spring, because this is the first time in
a number of years, we are actually positioned very well, actually better
than if we did this a year ago as far as pricing of contractors. If we
miss this windows, I have a feeling that in another year cycle things
are going to be taking off.
Councilman Myers asked any thing else for the engineer?
Councilman Allar said a topic that we haven’t talking about in a long
time, rail trail. In January, said the feasibility is going to be heating up.
And we have to make some decisions. Jason, said I know Jeff is part
of it. Mr. Reichard said I know very little. Councilman Allar said
quickly recap, we’re talking of 12.2 miles of trail, from Spring
Garden running down to Felton. If anyone wants to look at the whole
Rail trail, its here. We’re roughly, Yoe Borough is roughly in the center.
Trail I think we all kind of agree that, a rail trail would be good for Yoe
Borough. We got recreation, little kids can use it, citizens can use
it. You don’t have to get in the cars and drive miles to go to the
Heritage trail. There isn’t a single part of Yoe Borough that you
can’t walk to. Studies that were done on trails in other areas, communicate
that property values will go up with a rail trail. How do you get it done
in town? This is the proposed route as it exists right now. You’re looking
at that green slashed line. That is the MA and PA right of way as it was
originally laid out. I don’t how many. There’s a couple of issues here.
The biggest issue is that there is something like 25 property owners
along that rail trail. Don’t worry about the names. That is part of
the feasibility study. As it exists now, you have people using it for
parking, kids play there, Yoe Auto Parts employees work there,
customers use it, vendors use it. The Rail Trail Authority when its
established is not going to be buying land. If that word would get
out, the land prices would skyrocket. We’re not going to buy land.
We’re not going to do the eminent domain. Besides the offensive
nature of eminent domain, that legal costs, the engineering
costs and so on and so on. We have think for the next 20 years.
So, how do we do this? If we do back off the rail trail We’re going
Engineer’s Report(cont.) Page 13
to have to think outside of the box and think about some sort of
a bypass. This is my idea. Keep in mind that there is no perfect
solution. The red line I have written in here. Dana and I have
talked somewhat about this. Just to walk through. You come in
around Water Street across the Dallmyer property and come down
Water Street to South Mason Street. Go down to George Street
and make a right, go down on the sidewalk on George Street,
cross over at the light around the church, up Church Street then
across Clark Alley all the way and rejoin the right of way.
Now, the one, the obvious issue is we are using some of Yoe
Borough streets. I think this is manageable. Don’t look at it
as a herd of people going down Water Street. Water Street
is fairly wide and we could, where we could line off a section
of the side, say the Springwood side. And you would have
an area that is dedicated to the rail trail, the signage and
so forth. Dana had an idea, that the homeowners there, to
allow us 10 feet on their property on the grass side. Remember
that land that borders on Mill Creek, is not useable any way,
can’t build on it. I know for fact, I live there, no one uses
it for parking, all they do is cut the grass. That’s the only
thing that they do with that land. Therefore, if they were
able to give us that land, they don’t use it. Its not like they
rent to homes for a right of way. The other is S. Mason.
Two thoughts on S. Mason, one of them is we put up
a sign that says Yoe Borough traffic or local traffic only.
If we can stop the cut through of people that don’t live
here, we can cut down 70 to 80% of the traffic using
S. Mason. Dana also had an idea of a pedestrian bridge.
When this built, we are dealing with seven municipalities,
and again 12 miles. They’re not going to go through with
this unless they get sizeable grant money for the construction.
At that point, I think we can put in for money for a pedestrian
bridge on Mason Alley. That and with cutting down on the
traffic. From that point forward, the sidewalks that are in
Clark Alley, which doesn’t present any real issue. Even
Water Street, from Mason down to the boundary, going
west. There’s almost no traffic, the only people that go
down it because it’s a dead end street are the people that
live there, there is only five houses down there. They
are the only people that use the street from Mason on
down. So again, nothing is perfect, I think that’s a very
I think its manageable. Now on the plus side, there is
at least four issues here. You’re talking about 2 dozen
property owners, that we’re never going to get their
Engineer’s Report(cont.) Page 14
voluntary approval for an easement, the chance is zero, we’ve
now reduced it to one. And that property owner we would have
to get to anyways. The second issue is because we’re using
borough streets and borough sidewalks, we have almost no
maintenance issues. Its not like building a whole new trail and
then we have to have repairs done and whatever. There’s no
more or less maintenance than what we already have in the
borough. Second thoughts is safety. Where the green line
crosses at Main Street, you’ve got to take your life in your
hands. You’ve got some line of site on the right unless you
are on the south side. On the north side you have almost
no line of sight. With the one that I made out, you’re going
to cross at the light. The final thought of this thing is that
now you can take possession of that piece of land on E.
Pennsylvania and sell it, we don’t need it now. Councilman
Noll asked how is the rail authority set up now, will
the municipalities have to maintain the trail. Councilman
Allar said that thing hasn’t been addressed yet. My feeling
at this point is the borough, each municipality is going to
be responsible for their portion of maintenance. I’m just
guessing now. Councilman Myers said that’s how they’re
doing it at the Spring Grove, that part of the trail. Councilman
Noll said how does that apply with the old northern central
line. Councilman Myers said that the county, they have the
easement, they are responsible. Councilman Allar said that’s
the second leg. There is two ways, we maintain it or we pass
it off to the county. Mr. Reichard said are there any portions
of this identified as useable areas on or sits on the right of way.
Just in Yoe? Councilman Allar said we are not at that point
yet, the feasibility study has just started. The reason I’m
bringing it up now is, this is why we need to have some kind
of tentative decision tonight, is the feasibility study wants
each municipality to have public meetings to keep people,
to go over what is the prospective route. Dana and I are
going to have to get together and as it exists now, we are
going to contact all those homeowners, any one else
that is considered key people such as the pastor of the
church. Invite them to the meeting and probably get
rocks thrown at us, right. The point being unless we
can come to some sort of, tentative idea we won’t even
know who to invite. We could go the old way, but that’s
not practical and that’s going to fail. I see no point in
inviting people to a meeting and getting everyone in the
town upset and we’re not going to go that way anyway.
Engineer’s Report(cont.) Page 15
Councilman Noll asked will the rail authority be okay with this?
Councilman Allar said I didn’t want to talk to them until I talked
to council first. I think, there is no authority per say as of yet.
The committee that I’m on, the other seven or the other six,
I feel Yoe is the keystone of the whole thing, we are pretty
much in the center. If we can figure out a way for it to work
in Yoe, I think everyone else is going to go along with it.
Just because they want it that bad. If we don’t have a rail trail
here, we’re going to have four townships and two boroughs,
thinking real bad thoughts about Yoe Borough. It either works
through Yoe or its going to be really screwed up. Councilman
Noll said I don’t have a problem with it, my only thought was
is the authority going to be able to go along with deviating from
the rail. Councilman Allar said yes, in fact in over twelve miles,
they prefer to stay on it but over twelve miles there is going to
be other deviations on it. Mr. Shearer said they want to stay
to the corridor as much as possible. They want very few
deviations. I agree with Tom, from the very beginning, we’re
in the middle. Unless we can figure out how to tie the two
ends together, its going to end up. They’ll may be a trail, but
may be a dead end at the borough line. Councilman Noll said
don’t get me wrong, I think this is a very good solution, I just
want to make sure that if we put a lot of effort into it, that the
rail authority, since its not on the true rail bed, its going to have
a problem. Councilman Manns said there is no commercial
properties there. Mr. Shearer said whose to say that somewhere
along the line that somebody doesn’t put a business in. Councilman
Allar said why would we need a business, aren’t we going to
benefit that its something that the citizens can use. The property
values increase, this is a selling point. Councilman Noll said what
is the down side? There may not be immediate benefits, are there
any benefits? Councilman Allar said in Windsor Township, those
large areas, I don’t know if they were that way when the train
was there now areas of the flooding. Maybe things have changed.
Talking to the Windsor Township commissioners. There are going
to be some major deviations and changes. Mr. Shearer said
ultimately the way its shaping up now, our portion we’re going to
have to figure out how much we’re going want to impact. Councilman
Noll said I agree, the biggest selling point is safety. You’ll going
to kill someone trying to get them across there at the rail trail.
Councilman Allar said if anyone in the room can figure out another
bypass, I’m willing to go for it. I’ve look at this so many times.
That’s the best that I can come up. At this cuts down on dealing
with the property owners. Mr. Reichard said it seems if you came
Engineer’s Report(cont.) Page 16
up Church Street that might add to your opportunity. That one
last section is fairly open, might be one opportunity. Councilman
Allar said there is a couple of people that own that land. Mr.
Reichard said a lot of that is open, that last stretch of land.
That last leg. Councilman Allar said I have no problem with
that. That’s I think when we get to that point we can make
that decision. Do you have a schedule of the public meetings?
Mr. Shearer said they said in the beginning of the year. Councilman
Allar said so we ought to know, who to contact. I hope most of
the people in the group would come. There’s no point of bringing
people here and getting them all upset if its not going to affect
them directly. With the public meeting, we’re going to have people
there who are running the feasibility study there and they’ll explain
so forth. Every time we meet we’re going to have other things that
are going to come up. This is where we are at, Dana and myself
need to know where we’re going to go from here. Councilman Crull
said I’m not fighting you on this, don’t get me wrong, but other
places on the west end and east side, are their routes going through
town or are they going straighter? Councilman Allar said I can
only show you, well this again, it won’t do any good, this is
the rail trail. Councilman Noll said Red Lion’s goes right through
the center of town. Councilman Allar said Red Lion is not a good
example because they were able to stay on the rail trail because
Red Lion Borough took over most of it. So they didn’t haven’t
to deal with two dozen homeowners. I think it was Red Lion and
maybe two other home owners. And they could stay on the
right of way because they own it. We don’t except for that one
part. I have feeling to answer your question, I think this problem
of having to use home owners for easement, we’re not the only
ones that are going to have that. Dallastown is probably going
to have it. They’re going have the track going down around
Locust Street, they’re going to have individuals that are going
to object to that. They may work out some sort of bypass. I’ve
gone to any public meetings, we haven’t had any public meetings
through the other municipalities, so I don’t know what feed is
out there. I can’t believe with over 12 miles, there is a 100
to 200 property owners, that there is going to be a lot of bypasses.
Is this acceptable at this point, at the first public meeting, we will
limit the way for people along the red line? Or we’ll have the whole
town at the meeting. Councilman Noll said lets ask the question,
you choose this route, the reason for that, it doesn’t make sense
to go down Maple and pick up Pennsylvania, than stay with,
and pick up at the borough line. Or here. Councilman Allar asked
are you talking about the west side? Councilman Noll said yes.
Engineer’s Report(cont.) Page 17
Again you are dealing with all the property owners in through here.
Councilman Noll said not actually coming down Pennsylvania.
Councilman Allar said you don’t have a real Pennsylvania, it kind of
dead ends right? Councilman Myers said it actually sweeps down.
Councilman Allar said this map isn’t accurate. Councilman Noll said
this is then actually the best. Councilman Allar said this isn’t a full
street coming down. You’re talking about coming in and dropping
down. I’m trying on keeping it safe. Councilman Noll said you
definitely have to get them going across the light somewhere.
Councilman Myers said not necessarily, down in Railroad Borough,
we have the exact same issue that we have here. And there we
have flashing lights, and they have a z pattern to go through to
cross the street, how the county has the grids set up. Councilman
Allar asked if that is borough street? Councilman Myers said its
a state road. Mr. Shearer said our volume is a lot heavier than
on 851. Councilman Myers said probably so, but we never had
an issue. Mr. Shearer said they have a better site there. Councilman
Myers said if you are coming out of New Freedom and you got
to cross and go towards Glen Rock, you don’t. Mr. Shearer said
its better than trying to pulling out here. When I plow snow
its hard to see. Councilman Myers said you’re in a truck and not
on foot, its no different than if you walk up there now. Mr. Shearer
said but I worked down there, painting curbs, that curve is nasty.
Its just a dangerous place. If you get past Water Street, you go into
that curve right there, they come around there so fast, your site
is just limited. Councilman Myers said we’re debating here, about
traffic and such, that’s part of that committee. Over here in Red Lion
when they decided, they do a traffic study, they’ll decide where that
crossing should be. Why are we making that decision because we’re
saying that traffic’s heavy? Councilman Allar asked why are we making
a decision about the route? Councilman Myers said yeah. Councilman
Allar said well because, the. Councilman Myers said that’s why that
baby was put together. Mr. Shearer said they’re making decision that’s
going to impact us as far what we have to do, to get land approval.
There is no authority in place that has the legal right to come in and say,
we’re taking this land. It comes back to us. Ultimately the way its
shaping up now, we will be owners of the trail in Yoe Borough. So,
to me, we’ve got have a feed back, we need feed back on council on
what risk you are willing to accept. Councilman Allar said we get
to give them the events here, instead of having some one do them
for us. Councilman Noll said basically you are the representatives
from the borough, instead of having x, y, z person standing here
telling us what it is. Councilman Allar said the super key is to
communicate, we’re going to start that in January as part of the
Engineer’s Report(cont.) Page 18
feasibility study. It’s a key that we decided what citizens are
involved. Councilman Myers said basically what we are going
to do as a borough council, you guys are going to go back as
our reps, to your committee, and you will say this is the way
that we want the trail to go down through. Councilman Allar said
working with people of the feasibility study, we’ll present this to
them and hopefully they don’t have some monster problem with it.
If they don’t , knowing full way, what the original one is, they
don’t have any problems. Then the next thing is that we would
set up these public meetings. That’s what they’re asking the
municipalities to do. Feasibility will come and tell what the
study is all about, the goals and objectives, the positive aspects
of the rail trail. Councilman Noll said my only direction, I
understand why you’re doing this, I think its in my opinion,
it’s the right thing to do, especially crossing Main Street,
the only comment I would made, on the east side, if we could
pick up a little of that trail to take off of some of these other
alleys. Councilman Myers said that’s my problem with that
part of the plan, its completely taken everything off the whole
thought process of why we doing it. Councilman Noll said
it doesn’t make it rail trail friendly. Councilman Myers said
its not what per say, what the committee was formed to do.
Its completely taken off running bicycles down sidewalks,
people walking down sidewalks, of which you have already
everyday anyway. Councilman Allar asked give me an
alternative? Councilman Myers said the alternative, I think
we should follow the bed and I think we should see what the
whole committee comes up with when you do your
feasibility study. Councilman Allar said if we use the bed,
we’re never going to proceed. You think we’re going to
get two dozen home owners to give up their parking lot.
That’s not going to happen. Councilman Noll said I think
we should try to pick up as much on this side, I agree
I’m train enthusiast, I would love to see 100% on the train
bed but I also have a lot of fears safety and other things,
maintenance. Councilman Allar said before you get to
maintenance and safety issues, the home owners are not
going to do it. Pick out, whoever you want, where are they
going to put their automobiles. This is a real personal issue
to the property owners. Councilman Myers said which is
unfortunate, we just didn’t as the borough, long time ago,
we should have just commandeered that land a long time
ago. Not more than twenty years ago, those people did not
have those parking spaces. None of those parking spaces were there.
Engineer’s Report(cont.) Page 19
Councilman Allar said kids play there and everything else.
It is what it is. Councilman Myers asked what do you want
a vote? Councilman Allar said I don’t know if we need a vote.
For Dana to move on, we need to some kind of agreement that
this is the track that we could pursue, until we find out its not
going to work to do it. So, again I’m open to other ideas, if
someone can come up with a better way to do it. I realize no
matter we come up, and I think everyone else knows, there is
no perfect solution. Councilman Myers asked are we in agreement?
Councilman Noll said I feel in agreement with this, if they try to
follow as much as possible the road bed, pick some up this end.
I think we can give Dana some of the flexibility. Councilman Allar
said I have no problem with that, we can bring those home owners
into it and see. Say we come up Pennsylvania, we can add those
home owners. Some of them are upset. Mrs. Crull said I had
several comments about the trail, they wanted to know what is going
on, they wanted to know if they’re going to lose their property. Councilman
Noll said I think at this point, when you do your meetings, if you can get
anybody that could be affected from at least Church Street down. Not saying
that ultimately that we have to go that way, but I’d like to see input from
those people to try to keep as much of that bed as possible. Councilman
Allar said if you are looking at E. Pennsylvania and then you can talk in
terms of good possiblities. Councilman Myers said it would be nice,
granted, you can get that to come the whole down to Main Street. It would
be nice if you can bring it right down Pennsylvania Avenue. Nobody’s
going agree that you should be on the street anyways. I think you are going
to have an issue that, people on the street on Water Street, you’re going,
have people coming down Main Street, you’re still going to put people on
Pennsylvania Avenue. You don’t put a trail on the street. Councilman Allar
said I did on a couple where they did. Now I think on the western, I think
we should have those property owners and again, those property owners
on the front or the back of the property. Again we can talk to those people,
and see if they would give us 10 feet or so of their land on the Mill Creek
side, so we don’t have to be on Water Street. Councilman Noll said there
is extremely on the western, we can get money for a picnic area for the
trail, have access of the trail to the park. Councilman Allar said if we
can get some of the land down here, we might even use it for parking
or stop and go, on the western. We can still bring the trail down from
the park. The obvious connection point is going to be Boundary Avenue.
So whether we do it this way and bring it on Pennsylvania, still connect
to Boundary Avenue to get something at the park. Councilman Noll said
I do want to leave that option open. Councilman Allar said we won’t
compromise that. I know I have talked to and a couple of people have
called me from along here and basically, said I’m not giving you the right
Engineer’s Report(cont.) Page 20
of way but I will sell it to you. That’s pretty much the attitude that
I get. Councilman Crull said where you are talking about that western
part of that land, talking about parking and so forth. Councilman Allar
said we’d avoid all that stuff. Councilman Crull said is it that Craig
Dallmyer. Councilman Allar said if we come in the way it was originally
designed, we’re still going to have to deal with him. Councilman Crull
said he’s hard to deal with. Councilman Allar said I know, if we want
to deal with Dallmyer, do we want to deal with him by himself or do
you want to deal with Dallmyer anyway plus twenty some people.
Still got to deal with them. Councilman Myers said why don’t we just
agree, I agree with Seth that we should stay on as much of the trail
as possible. I don’t like the alternative at all. Councilman Allar said
like I said, unless we have something else on the table, I don’t know
what else to do. The one thing about Clark Alley, its pretty much
a rail trail now. When we come up, we’re going to have to build something
on East Pennsylvania Avenue. Councilman Myers said I think you guys
are going to have a hard time, or you, not so much Dana but you as a
councilperson, you’re going to have a hard time or maybe you won’t have
a hard time selling that to the rest of your committee. Councilman Allar said
all I have to do is say, you accept this or you won’t have rail trail in Yoe
Borough. I know there is resistance, that is going to mandatory. The issues
that we’re going to have is with the citizens. Councilman Myer said you
have some issues, going down Main Street past the barber shop down
here. There aren’t no sidewalks down there. Councilman Allar said
I know that. Councilman Myers said are we all in agreement to let
them stay on the trail as much as possible, you’ve got to do what you’ve
got to do I guess. Councilman Allar said I wish I had a better solution.
? Councilman Noll said a couple of months ago when we had our meeting
with York Township, we were talking about the paving project up there.
You were going to check if there were any bonds held or escrow on the
the developer for the houses up there, where we could possible take that
and apply that to York Township for that paving project, did you find
anything out? Mr. Reichard said I didn’t find anything. The sewer authority
didn’t have anything, we didn’t haven’t anything on file. York Township
claims that they didn’t have it. Got a message that Bob Miller was going to
go back and recheck their records. For some reason, I have a letter, that the
last comment was that security needs to be posted and it was checked off.
Checked that comment, that it was addressed at that time so. We don’t
have anything on our records. I thought possibly the county did, but not.
And even when I talked to the contractor, they said well I still have that
bonded so. I don’t know. I can call him and see what we have. Councilman
Noll said I would say that you are trying to catch the amount of the bond,
and you would like a copy of it for correspondence for your records. Mr.
Engineer’s Report(cont.) Page 21
Reichard said I can’t remember what happened. Councilman Noll said
because I would like to get an answer back to York Township on that.
Mr. Reichard said I will follow up with Bob Miller and see if they
found out anything.
County Councilman Allar asked have you heard anything on, do you know where
Liq. we are at with liquid fuels money from the county? Mr. Reichard said yes,
Fuels we didn’t get it. They sent a letter December 3rd. They’re basically saying
Money that their discretionary liquid fuels allocation of 2008 is exhausted. They
have been denying recent requests. I am encouraging you to reapply in
2009. However, they’re saying, there’s good possibility that the Common-
wealth will reduce our 2009 allocation. Councilman Allar asked who is
the letter from? Mr. Reichard said Chuck Noll. Councilman Noll asked
so we can resubmit in January? Mr. Reichard said yes. First in, first
out basis, so we want to have it postmarked January 1. I will. We will
resubmit that. Councilman Allar asked how much did we apply for?
Mr. Reichard said about $65,000.00. Which I was caught off guard
by, I just didn’t remember the magnitude of the project. We pull the
file, and the engineer’s recommendation was fairly significant so.
We had two projects. We had a portion of funding available to at least
do the other project. Councilman Allar asked even in January, if
they look at it as $65,000.00, I don’t want to put them in the position
that they feel that can’t put in that much money into engineering even
if it is two projects. Mr. Reichard said the engineer that is working
on is Steve Malesker. This is always submit them, for a total
project cost, then the county comes back for a counter offer, this is
what we have available towards that project. Councilman Allar said
as long as were in the line. Mr. Reichard said we actually had that
before, and we didn’t have the overall money and that’s why it
sat for four years. We ended up giving the money back. We
can provide a recommendation. It says, 2009 funding. If they
have budgeted amount for that, I would think that is part of the
the 2009 budget. Councilman Noll said I wasn’t sure how the
state does it. Mr. Reichard said I will find out, I’ll talk to them.
Councilman Myers said thank you and have a good Christmas.
Plow Mr. Shearer said we started plowing snow. Started spreading
material. I did call Township, about bringing in some more
material, things are starting to get a little empty.
Cam- Mr. Shearer said we’ve got the camera system at the park repaired.
era Choice Security did that for us. We received a quote from Advantage
Maintenance Report(cont.) Page 22
Security for some different cameras, copy is in the circulate file
that was around $2400.00, for installing the different cameras,
and to upgrade the recorder to allow for some guide of the
theater. That was not for any trenching or conduit that we talked
about getting the cameras back, additional. We talked about going
underground and run a main cable back to the main building. We
left that out of it. The guy didn’t want to give a hard quote on digging
the trenches. I didn’t know how you hard of prices you wanted since
the situation with Perpetual and the renovations and stuff. Whether
we want to continue to get prices. Councilman Allar asked how
many did we get? Mr. Shearer said that is three prices. Councilman
Allar said I think that’s enough. Mr. Shearer said previously, where
do you want to tie this, do you want to tie with in with the renovations
at the park? Councilman Allar said yes, what would be tied in.
Councilman Myers said that would be the time to do it. Mr. Shearer
said if we have to re bid this, get update prices. Councilman Allar
said the revitalization money that comes from the county we can
use that for anything we want. The secretary said the $25,000.00 is
for engineering and design. Councilman Allar said we have to
send to DCNR for the implementation plan and then we have
CDBG grant. Mr. Shearer said I think we can fold this into what
Jason and Seth are working on laying out the plan. Depending
where we put stuff it will affect where we actually mount the
cameras. We don’t want to mount the cameras for something we
have now and need to put the camera where it needs to be.
Councilman Myers said what were the prices? Mr. Shearer said
I don’t have the others with me tonight. I know they were
roughly around, the price from Perpetual was around $4500.00.
CIA, they had the same way, to add cameras. Truthfully both of
those, didn’t want to come in on someone else’s work. The
system there, prefer to upgrade. Councilman Myers said then
we’re just going to wait? That’s okay.
Leaf Mr. Shearer said Dallastown got the leaf clean up completed.
We did manage to get the curb lines and drains cleaned out as
much as possible.
Status Mr. Shearer said you had asked a few months ago for the
status of the rental inspections. Right now I have approximately
51 to get in, within the next couple of months. I want to try
to get a couple of them in this month.
Inspect Mr. Shearer said the inspection for the dam is scheduled for
Dam 9AM on Thursday 12/11/2008, for the annual report.
Maintenance Report(cont.) Page 23
Over Mr. Shearer said the overhead door on the storage shed that was
Head damage by the vandalism. We received payment. I contacted
Door Bakers, that will be here Friday to replace the door.
Tree Mr. Shearer said the tree sale is coming up with County Conservation.
Sale So I know there is a lot of new, native plants. Some of the stuff
I planted up at the park didn’t fair well this year and some of the
stuff out back seems to be doing pretty well. I do want to order
some more stuff, for trees and plants up at the park. Some areas
up there, get with Jason where we can plant some additional stuff.
Lights Mr. Shearer said Milt has completed installation of the LED
upgrade. Bill will be sent tomorrow.
Mower Mr. Shearer said Sandy, do we need to officially purchase the
mower from Mr. Strobeck. The secretary said the bill is listed
on the bill list and will be approved later on.
Strobe Mayor Sanford asked do you want to talk about strobe lights
Lights at all? Mr. Shearer said I haven’t had a chance to get prices
to upgrading that to the highest grade package for the truck,
get strobe lights for improved visibility. Councilman Myers
said get the LED ones, you don’t have to have your truck
run. Don’t have to ruin your battery. You get what you want,
but from our experience, trying to shut the truck off to
save fuel, then the battery goes dead. Mr. Shearer said
most of the time with the light on top of the truck, the truck
is running anyways. Usually I am in a work zone with the
yellow lights. Councilman Myers said hideway strobe
lights are $250.00, I just bought a set,so. I’m ordering
them tomorrow. Mr. Shearer said order one for me. Mayor
Sanford asked what your budget is like. The secretary said
the budget is used up for this year, but its okay for next
year. Councilman Myers said bring it up for next year
then. Dana, thank you for your work and time.
Mr. Councilman Crull said I talked to Bob this evening before
Stro- I came up here as far as, he doesn’t want to do any plowing
beck and cindering but if we get into trouble, he’ll definitely
help us out. Don’t wait until its two feet deep, just call
him at his house.
Zoning Officer’s Report Page 24
Councilman Myers said the zoning report is there, anything
51 Mr. Shearer said I’ll bring this up under zoning, down at 51 W.
W. Pennsylvania Avenue, the old Leon Wilson property, we’ve
Penna. had numerous issues that Dan has been taking care of this
Ave. year. This past week we did have an issue with the retaining
wall on the Mason Alley side of the house. I had called Dan,
but he was unavailable. I did call Code Administrators to see
what they could do for us. They actually came down and looked
at it, Kevin Hertzog from Code Administrators came down. They
are actually writing up a violation letter to the bank that owns
the property now that they know they need to get the wall fixed.
If you hear anything in your travels about the wall falling out
into the street, they’re writing it up under the UCC as an unsafe
structure. I don’t know if Dan will have a to draw an application
on it . One of the inspectors is writing up a letter for us, so.
Any questions on it, we’re on top of it. Councilman Myers said
Dana had a call on Sunday night, there was a loud noise, they
called the fire department. The fire department went out and
the captain had Dana come out and look at it.
Mayor and Police Report
Mayor Sanford said the police report for October from York Area Regional
Police is as follows: 24 calls, 1 accident, 26 traffic citations, 4 summary
citations, 1 misdemeanor felony arrest. Service hours were 45.75 and
administrative hours of 32.58.
2nd Mayor Sanford said we are in our second round of voting for
Round police commissioners. I should have the results of the second
round tomorrow morning.
Corr- Mayor Sanford said correspondence that I will forward to the file,
espon- newsletter from the York County Economic Development, some
dence stuff from LTAP, did you get that Dana? Red Lion Senior Center.
Also I received some information from the Department of
Commerce dealing with the census. There needs to be some
work done with that, needs to be done by March of next year.
Secretary’s Report(cont.) Page 25
Dates The secretary reminded council they need to approved the meeting dates
Closed The secretary said the office will be closed December 19, 22 and 24th.
YATB The secretary said I received notification that we need to appoint someone
to the York Adams Tax Bureau representative and an alternate. They
want the names as soon as possible. The letter was dated Dec. 1.
Bruce knows what it entails. Councilman Myers said its interesting
stuff, I was on it a couple of years. I would make it every quarter.
The secretary said they meet quarterly 7:30PM on the last Monday
of January, April, July and October and on rare occasions when a
special meeting is called. Meeting notices are mailed to named
representative of each municipality or school district. They want
me to name a representative and an alternate. We don’t have
reorganization this year that is why I brought it up. Councilman
Myers asked for volunteers, I can appoint. Councilman Manns
will be representative and Councilman Myers said he will be
Gail Councilman Allar asked do you know anything more about Gail Koller?
Koller The secretary said Sam was going to take care of that.
Steve Councilman Allar said you know that Steve Stetler was appointed to
Stetler another position in the state and no longer is with PEL.
Copier Councilman Myers said on the copier contract, I need to motion
Con- to sign it, the amount is $205.80. A motion was made by Councilman
tract Noll to sign the 2009 copier contract. The motion was seconded
by Councilman Crull. All in favor.
2009 Councilman Myers said we need a motion to adopt the 2009 budget.
Budget You all received a copy of it with your minutes. A motion was made
by Councilman Allar to adopt the 2009 budget. The motion was
seconded by Councilman Crull. All in favor.
Magic Councilman Myers said the Christmas Magic thing, Dana had already
talked about that with Bruce to extend the time frame until December
New Business(cont.) Page 26
Meet- Councilman Myers said I have one question on this, we haven’t advertised
ing this yet. The secretary said I will be after you approved it. Councilman
Dates Myers said in November and December, it’s the second Tuesday, in
November its election and in December its for hunting season. What is
everyone’s schedule if you put it to the third Tuesday. Here’s my problem,
in November and December, there is a meeting I have to go to. I typically
do not show up in November and December. The secretary said for me
it’s a problem, getting the minutes done for December and then having
reorganization two weeks later is too much. Too much. For January it
would be hard. Councilman Noll said in December, we could have it
the first Tuesday if it doesn’t affect any one? Does it affect anyone?
Mayor Sanford said Sam was the one. And Jason. Councilman Myers
said we just always did it, I don’t care. My problem is I have to be
at a meeting the second Tuesday, its just a bad situation. I was
suppose to be in front of the York Township Commissioners
tonight. We can do that for December and push it back for November.
Mrs. Crull said the election shouldn’t bother us, we use to have it
then. The secretary said Sam is a committee man, or whatever.
Councilman Myers said he goes around. A motion was made by
Councilman Noll to make the meeting dates the first Tuesday
of the month except for second Tuesday for November beginning
at seven. The motion was seconded by Councilman Howett. All in favor.
Councilman Myers asked any other new business?
Payment of Bills
Councilman Myers said we have to add the following bills: Verizon:$72.98,
Verizon:$35.07 and Tracey Sales $89.95. A motion to make payment
on the bills with additional ones listed by Councilman Crull. The motion
was seconded by Councilman Howett. All in favor.
A motion was made by Councilman Crull to adjourn the meeting at 9:15PM.
The motion was seconded by Councilman Howett. All in favor.